Indicator 11
Indicator 11 measures the percentage of students with initial parental consent to evaluate who were evaluated and had eligibility determined within 60 school days. A school day is defined as a pupil attendance day based on the evaluating district’s official calendar submitted annually to ISBE. The evaluating district is the resident district of the student at the time of the initial eligibility determination, unless the student has been parentally placed in a nonpublic school (Fund Code L or P). The evaluating district for students parentally placed in a nonpublic school (Fund Code L or P) is the district whose boundaries include the area where the nonpublic school is physically located. Indicator 11 data is required for all student records. I-Star records without Indicator 11 data will result in errors. If Indicator 11 data is not provided, you will need to enter the desired code to avoid an error.
From the Approval and Claims drop-down menu, select Student and Approvals.
You can search for students by several different filters such as Student SIS ID, Last Name, First Name, School Year, Status, Grade, Term, Tuition Status, Resident District, Resident School, Serving District, Serving School, Disability, Fund, Class Teacher, Class Name, and/or Event.
NOTE: Make sure to click the Expand/Collapse button to see all filter options.
Click Search.
To add/edit Indicator 11 data, click the 11 box in the Student Approvals grid.
Click Add.
Enter evaluating information and dates for the student.
Check for errors click the Save & Check Errors button.
When complete, select the Save radio button and then click Save.
To add/edit Indicator 11 data from inside the student approval record, open up the student approval record & click the Ind 11 button on the top, right-hand side.
The Indicator 11 page will populate for edits or viewing.
If Indicator 11 data is not provided, one of the following reason codes must be entered to avoid an error:
· 01 Initial eligibility determination was completed prior to August 1, 2006.
· 02 Initial eligibility determination completed when the student was a resident of another district.
· 03 The student was referred from the Child and Family Connections office and the IEP team determined further evaluation was unnecessary. (This code is only applicable for students transitioning from Early Intervention to Early Childhood Special Education at age 3).
NOTE: Only initial parental consent and eligibility determination dates should be reported. Do not provide re-evaluation dates. For students who had an initial eligibility determination after August 1, 2006, the following information is required to avoid an error:
· Date initial parental consent for evaluation signed (i.e., the date that the parents sign the consent form).
· Date initial eligibility determination completed (i.e., the date of the eligibility determination meeting).
· Evaluating district (i.e., the resident district of the student at the time of eligibility determination). For students who had initial eligibility determinations completed beyond the 60-school-day timeline, as defined in Illinois School Code (105 ILCS 5/14-8.02), one of the following reason codes for delay must be entered to avoid the error:
For students who had initial eligibility determinations completed beyond the 60-school-day timeline, as defined in Illinois School Code (105 ILCS 5/14-8.02), one of the following reason codes for delay must be entered to avoid the error:
Select the Reason Timeline Not Met.
NOTE: Per the Illinois School Code (105 ILCS 5/14-8.02), in instances when a student is
referred for evaluation with fewer than 60 school days left in the school year, the eligibility
determination must be made prior to the first day of the following school year. Initial eligibility
determinations that are beyond this timeline will also be required to enter one of the reason codes
above to avoid an error.
For reference, I-Star will be calculating this timeline according to the following business rules:
· The date of parental consent will be counted as day 0. The first day of the 60-school-day timeline will be the next pupil attendance day.
· If the parental consent date is not within the last 60 school days of the school year, the number of school days will be reported as the number of school days between the parental consent date and the initial eligibility determination date.
· If the parental consent date is within the last 60 school days of the school year and the initial eligibility determination date is on or before the first day of the next school year, the number of school days will be reported as the number of school days between the parental consent date and the last day of the school year.
· If the parental consent date is during the summer and the initial eligibility determination date is on or before the first day of the next school year, the number of school days will be reported as 0.
· If the parental consent date is during the summer and the initial eligibility determination date is after the first day of the next school year, the number of school days will be reported as the number of school days between the first day of school and the initial eligibility determination date.
· If the parental consent date is within the last 60 school days of the school year and the initial eligibility determination date is after the first day of the next school year, the number of school days will be reported as (60 plus the number of days between the first day of the school year and the initial eligibility determination date). So if the initial eligibility determination date is completed five school days after the first day of the school year, the number of school days will be reported as 65.
· If the parental consent date is not within the last 60 school days of the school year and the initial eligibility determination date is after the first day of the next school year, the number of school days will be reported as (the number of school days between the parental consent date and the last day of the school year plus the number of days between the first day of the next school year and the initial eligibility determination date).
· If the reason for delay Code 09 (Timeline properly extended in accordance with 34 CFR §300.309(c)) is selected, the number of school days will be reported as follows:
o If Initial Eligibility Determination Date is BEFORE Extended Timeline Date:
Record is in compliance because Initial Eligibility Determination was completed prior to the agreed upon Extended Timeline Date. Calculate School Days between Initial Parental Consent and Initial Eligibility Determination as normal.
o If Initial Eligibility Determination Date is AFTER Extended Timeline Date:
Record is not in compliance because Initial Eligibility Determination was completed after the agreed upon Extended Timeline Date. Calculate School Days as 60 plus the number of days between the Extended Timeline Date and the Initial Eligibility Determination Date.
When completed, select the Save radio button and then click Save.
For students who have moved to the district and already have an IEP in place, Indicator 11 data is still required. To show this data from the Indicator 11 screen, click the blue + sign to add a new Indicator 11 record.
Select code 02 for the Reason Not Applicable dropdown to indicate that initial eligibility determination was completed when the student was a resident of another district. Click save to add information.
