Adding Personnel Approval Record: Difference between revisions

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<center><small>(Navigate to [[Searching for Personnel|< Searching for Personnel]] | <b>[[I-Star Personnel User Guide]]</b> | [[Editing Deleting Personnel Approval Record|Editing/Deleting Personnel Approval Record >]])</small></center>
<center><small>(Navigate to [[Searching for Personnel|< Searching for Personnel]] | <b>[[I-Star Personnel User Guide]]</b> | [https://www.hbug.k12.il.us/istarplusguide/index.php?title=Editing_Or_Deleting_Personnel_Approval_Record Editing/Deleting Personnel Approval Record >])</small></center>




To add a new ''Personnel Approval'' record, click '''Add''' under the ''Personnel Approvals'' filters box.
To add a new ''Personnel Approval'' record, click '''Add''' from Personnel Central.  
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Search for staff member by using any of the available search criteria OR you can search by entering just the personnel's ''IEIN''. Then click '''Search'''.
Search for personnel by using multiple criteria, ''District'', ''Last Name'', ''First Name'', and ''Gender''. Click the check box to ''Include Retired'' personnel, OR you can search by entering just the personnel's ''IEIN''. Then click '''Search'''.
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Your results will appear in the ''Personnel Search Results'' box. To select the personnel from the results grid, click the check-mark located under the '''Select''' column.
Your results will appear in the ''Personnel Search Results'' box. To select the personnel from the results grid, click the check-mark located under the '''Select''' column.
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From here, select the appropriate district from the District/Coop dropdown and check the box next to ''Employed as of 12/1''  if it applies. Click 'Check Errors" once finished. 
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From here, you can add personnel approval information. Select the ''year'' and ''entity''. Check the box next to ''Employed as of 12/1''  if it applies.




NOTE: The ''Employed as of 12/1'' box will default to be checked unless the record is created after December 1 in a school year. All special education staff who work during the current regular school term should be entered into I-Star even if they were hired after December 1. This allows ISBE to report special education data to the Department of Education as of December 1. Districts/Cooperatives will indicate a staff person being ''Employed as of December 1'' with a check box on the approval record.
NOTE: The ''Employed as of 12/1'' box will default to be checked unless the record is created after December 1 in a school year. All special education staff who work during the current regular school term should be entered into I-Star even if they were hired after December 1. This allows ISBE to report special education data to the Department of Education as of December 1. Districts/Cooperatives will indicate a staff person being ''Employed as of December 1'' with a check box on the approval record.
 
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NOTE: The ''Special Ed Type'' will no longer be selected. This code will be determined once a work assignment is selected. I-Star will automatically match the appropriate Special Education ID code as one of the following:
NOTE: The ''Special Ed Type'' will be determined once a work assignment is selected. I-Star will automatically match the appropriate Special Education ID code as one of the following:


A- Special Education Teacher
A- Special Education Teacher
Line 36: Line 34:
D- Administrative
D- Administrative


To add a ''Work Assignment'', click '''Add.'''


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To add a ''Work Assignment'', click the + sign in the Work Assignment Data panel.
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Choose the ''Work Assignment'' and ''FTE'' from the drop-down.
Choose the ''Work Assignment'' and ''FTE'' from the drop-down.
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NOTE: ''Full Time Equivalency (FTE)'' is required for all personnel. Choose the ''FTE'' from the drop-down box to select the numerical value that best estimates the amount of time spend in that ''work assignment''.
NOTE: ''Full Time Equivalency (FTE)'' is required for all personnel. Choose the ''FTE'' from the drop-down box to select the numerical value that best estimates the amount of time spend in that ''work assignment''.
[[File:Imagefte selection.png|none|thumb]]




NOTE: ''Full Time Equivalency (FTE)'' is NOT required for the ''Work Assignment A – Administrator of a Special School.''  
NOTE: ''Full Time Equivalency (FTE)'' is NOT required for the ''Work Assignment A – Administrator of a Special School.''  
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Click '''Save'''.
Click '''Save'''.
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The ''work assignment(s)'' will be added for that personnel record. You can add up to three (3) work assignments for one personnel approval record.
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NOTE: You can click '''Show current credentials''' located under the personnel name to expand the summary information for personnel. This will show you the current credentials from ELIS (Educator Licensure Information System).
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When you have completed the approval record, you can check for errors by clicking '''Save and Check Errors''' below the ''work assignment'' information.
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If this record is considered, ''Not Qualified'', you will receive a red warning message that will appear at the bottom of the approval record.
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'''Available Status Codes Include''':
Qualified - replaced Approved


Time Specific - Qualified, replaced Approved
The ''work assignment(s)'' will be added for that personnel record.
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Not Qualified - replaces Disapproved (I-Star Generates a warning message indicating the record status is not qualified. This does NOT cause an error and the record will be submitted as "Not Qualified".)


Temporary Approval - Qualified, replaced Approved.


NOTE: You can click the "'''Certificate Data"''' panel to expand the summary information for personnel. This will show you the current credentials from ELIS (Educator Licensure Information System).
[[File:Certificates and endorsements.png|none|thumb|1029x1029px]]




To save the record, select the '''Save''' radio button and click '''Save''' at the bottom right of the screen.
To view any warnings or errors for the personnel approval record, click the orange arrow or red check mark to bring up the warning or error.
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Note:  


An orange checkmark indicates there is a warning on the personnel approval record.


Once you exit the record, you will be taken back to the ''Personnel Approvals Reported'' tab.
A red exclamation point indicates that there is a fatal error on the personnel approval record.


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'''Available Status Codes Include:'''


Qualified - Approved Record


<center><small>(Navigate to [[Searching for Personnel|< Searching for Personnel]] | <b>[[I-Star Personnel User Guide]]</b> | [[Editing Deleting Personnel Approval Record|Editing/Deleting Personnel Approval Record >]])</small></center>
Not Qualified - Approved Record (I-Star Generates a warning message indicating the record status is not qualified. This does NOT cause an error and the record will be submitted as "Not Qualified".)
Disapproved - Record has an error and will not be submitted.<center><small>(Navigate to [[Searching for Personnel|< Searching for Personnel]] | <b>[[I-Star Personnel User Guide]]</b> | [[Editing Deleting Personnel Approval Record|Editing/Deleting Personnel Approval Record >]])</small></center>

Latest revision as of 10:49, 7 March 2025

(Navigate to < Searching for Personnel | I-Star Personnel User Guide | Editing/Deleting Personnel Approval Record >)


To add a new Personnel Approval record, click Add from Personnel Central.


Search for staff member by using any of the available search criteria OR you can search by entering just the personnel's IEIN. Then click Search.


Your results will appear in the Personnel Search Results box. To select the personnel from the results grid, click the check-mark located under the Select column.


From here, select the appropriate district from the District/Coop dropdown and check the box next to Employed as of 12/1  if it applies. Click 'Check Errors" once finished.


NOTE: The Employed as of 12/1 box will default to be checked unless the record is created after December 1 in a school year. All special education staff who work during the current regular school term should be entered into I-Star even if they were hired after December 1. This allows ISBE to report special education data to the Department of Education as of December 1. Districts/Cooperatives will indicate a staff person being Employed as of December 1 with a check box on the approval record.


NOTE: The Special Ed Type will be determined once a work assignment is selected. I-Star will automatically match the appropriate Special Education ID code as one of the following:

A- Special Education Teacher

B- Related Services

C- Paraprofessional

D- Administrative


To add a Work Assignment, click the + sign in the Work Assignment Data panel.


Choose the Work Assignment and FTE from the drop-down.


NOTE: Full Time Equivalency (FTE) is required for all personnel. Choose the FTE from the drop-down box to select the numerical value that best estimates the amount of time spend in that work assignment.


NOTE: Full Time Equivalency (FTE) is NOT required for the Work Assignment A – Administrator of a Special School.


Click Save.


The work assignment(s) will be added for that personnel record.


NOTE: You can click the "Certificate Data" panel to expand the summary information for personnel. This will show you the current credentials from ELIS (Educator Licensure Information System).


To view any warnings or errors for the personnel approval record, click the orange arrow or red check mark to bring up the warning or error.

Note:

An orange checkmark indicates there is a warning on the personnel approval record.

A red exclamation point indicates that there is a fatal error on the personnel approval record.

Available Status Codes Include:

Qualified - Approved Record

Not Qualified - Approved Record (I-Star Generates a warning message indicating the record status is not qualified. This does NOT cause an error and the record will be submitted as "Not Qualified".)

Disapproved - Record has an error and will not be submitted.

(Navigate to < Searching for Personnel | I-Star Personnel User Guide | Editing/Deleting Personnel Approval Record >)
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