New 2017-18 Students with Disabilities Data Collection and Approval Instructions
The new 2017-18 Students with Disabilities Data Collection and Approval Instructions are now available at https://www..isbe.net/Documents/34-30_sped_facts.pdf. Please read through these new instructions carefully.
· We are transitioning away from references to the Funding and Child Tracking System (FACTS) in favor of using the IEP Student Tracking and Reporting System (i.e. I-Star).
· ISBE will only use approved student data to process state reimbursement to districts that file claims and compile the December 1 child count.
· Private Facility Codes -- Fund Codes B, F, and J Only
If funding is requested under Fund Codes B, F, or J, enter the appropriate entity ID number assigned for the private facility and special education program of attendance. The current list of approved nonpublic private facilities can be searched at http://webprod1.isbe.net/FacilityInquiry/PrivateFacilitySearch/PFSearch.aspx. Approval is provided only if the student's primary disability and age match the approved primary disability(ies) and age range served by the private facility or out-of-state public school.
Beginning with the 2017-18 school year, any student who is residentially placed by the school district at a special education private facility for whom the school district is paying for the residential placement, will need to have 2 records entered in I-Star - one for the Residential services (R) and one for the Tuition services (T.) This is true even when the student is receiving tuition and residential services at the same facility, as “combo” facility codes have been eliminated. In addition, the student records should be marked as “dually enrolled” in I-Star. As a result of this change, the tuition record will need to be reported with an EE Code of 08 and the residential record will need to be reported with an EE Code of either 09 (for in-state facilities) or 10 (for out of state facilities).
· Removed language related to Limited English Proficient Information.
Tim Imler
Division Administrator
Funding and Disbursement Services
Illinois State Board of Education
Phone: 217-782-5256
Fax: 217-782-3910