Summer 2019 Orphanage Claims Due November 1
Summer 2019 Orphanage claims will be picked up in I-Star on Friday, November 1, 2019, per statute. All districts that reported Orphanage students (Fund Codes D, E, or F) attending summer school following the end of the 2018-19 school year are required to complete a claim in order to receive reimbursement. Reimbursement information for this claim will be entered into the 2018-19 school year. If students received special transportation (related service of 25) to attend summer school, 100% of those charges should be included on the claim record.
Specific instructions for completing a claim are as follows:
- To add a new summer claim for Fund Codes D, E, or F:
- The FACTS Approval record must have a claim term of Both or Summer.
- From the Claims tab page, filter claims by Fund Codes D, E, or F.
- From the Claims tab page, select the “Add” link from the Actions column of the grid for the appropriate student where the claim term is Summer.
- The FACTS Approval record must have a claim term of Both or Summer.
- From the Claims tab page, open the claim, use Manual Method, and enter Summer Days Enrolled, Summer Days in Session, and Cost per 1.0 ADE for Fund Codes D and E.
- Fund Code F will default to the Private Facility Calendar, Summer Days Enrolled, and Summer Days in Session. Enter the Cost Per Pupil for Summer claims.
- From the Claims entry page, perform “Save and Check Errors.”
- Run the “Student Reimbursement Funds DEF Summer Term” report to confirm the reimbursement amounts. See the Student/Reimbursement category of reports.
- If Orphanage Reimbursement amount is still $0, contact Harrisburg Project for assistance at 1-800-635-5274 or email support@hbug.k12.il.us.
2018-19 Final Room and Board Claims Due November 1
Final 2018-19 Room and Board claims are due to ISBE on Friday, November 1, 2019. All claims and adjustments must be submitted to ISBE via the Special Education Room and Board Claim system available in IWAS. Outstanding 2018-19 claims not received by November 1 will forfeit reimbursement.
If you have questions regarding the Room and Board claims process, please contact Jamie Johnson at (217) 782-5256 or email jjohnson@isbe.net
Tim Imler
Director
Funding and Disbursements
Illinois State Board of Education
Phone: 217-782-5256
Fax: 217-782-3910