From: IMLER TIMOTHY L [mailto:TIMLER@isbe.net]
Sent: Monday, October 1, 2018 8:43 AM
To: 'speddir@list.isbe.net' <speddir@list.isbe.net>
Subject: 2017-18 Sp Ed Private Facility Corrections Extended & Upcoming Deadlines
Please be advised that the correction period for 2017-18 Special Education Private Facility claims has been extended as well as the upcoming deadlines for 2018 Summer Individual Orphanage and 2017-18 Room and Board claims.
Please be advised that the correction period in I-Star has been extended for 2017-18 Special Education Private Facility claims to October 31, 2018.
Summer 2018 Orphanage Claims Due November 1st
Summer 2018 Orphanage claims will be picked up in I-Star on Thursday, November 1, 2018 per statute. All districts that reported Orphanage students (Funds D, E, or F) attending summer school following the end of the 2017-18 school year are required to complete a claim in order to receive reimbursement. Reimbursement information for this claim will be entered into the 2017-18 school year. If students received special transportation (related service of 25) to attend summer school, 100% of those charges should be included on the claim record.
Specific instructions for completing a claim are as follows:
· To add a new summer claim for Fund D, E or F
o The FACTS Approval record must have term Both or Summer.
o From the Claims tab page, filter claims by Fund Code D, E or F.
o From the Claims tab page, select the “Add” link from the Actions column of the grid for the appropriate student where claim Term is Summer.
· From the Claims tab page, open the claim and be sure to enter Summer Days Enrolled, Summer Days in Session, and Cost per 1.0 ADE.
· Use Manual Method of calculation for Summer claims.
· From the Claims entry page, perform “Save and Check Errors”
· Run the “Student Reimbursement Funds DEF Summer Term” report to confirm the reimbursement amounts. See the Student / Reimbursement category of reports.
· If Orphanage Reimbursement amount is still $0, contact Harrisburg Project for assistance at 1-800-635-5274 or email support@hbug.k12.il.us
Final 2017-18 Room and Board claims are due to ISBE on Thursday, November 1, 2018. All claims and adjustments must be submitted to the Illinois State Board of Education (ISBE) via the Special Education Room and Board Claim system available in IWAS. Outstanding 2017-18 claims not received by November 1 will forfeit any reimbursement due.
If you have questions regarding the Room and Board claims process please contact Jamie Johnson at 217/782-5256 or email jjohnson@isbe.net
Tim Imler
Director
Funding and Disbursement Services
Illinois State Board of Education
Phone: 217-782-5256
Fax: 217-782-3910