From: IMLER TIMOTHY L [mailto:TIMLER@isbe.net]
Sent: Friday, September 7, 2018 8:07 AM
To: 'speddir@list.isbe.net' <speddir@list.isbe.net>
Subject: 2017-18 Special Education Exit Data
Each year, students who left special education must be reported to ISBE for federal reporting. All students who were receiving services in school year 2017-2018 and who did not return to special education in school year 2018-2019 must be reported with an accurate end date and exit code.
There are several ways to enter this information into I-Star. If you discover the student did not return to special education and the Approval record rolled into the new school year, search for the student in 2018-2019 and click the red ‘X’ in the result grid to delete the approval record. The End Date and Exit Code must be entered in a box that will appear at the bottom of the Student Approval record. Exit Code of 20 is not a valid reason for a student that isn’t returning to special education in your district.
If you do not have the correct End Date and Exit Code select the ‘I do not have prior year information available’ box. This will allow you until September 28, 2018 to enter this information. If you do need to enter the information at a later date, that will be entered into the 17-18 school year.
If the student did not roll into the new school year, you can double-check the record in 2017-2018 by changing the school year searched on the Student Approval tab. Search for the student who did not return to your district, modify the Approval record and verify that the end date is the last day that service was received and the exit code is accurate. Again, Exit Code of 20 is not a valid reason for a student that isn’t returning to special education in your district.
Please verify that all special education students who did not return for services in 2018-2019 have accurate end dates and exit codes by September 28, 2018.
Questions may be directed to Harrisburg Project Support support@hbug.k12.il.us or phone (800) 635-5274.
Reasons for Exit
Enter the code listed below that most accurately describes the reason that an end date has been entered for the student. Note: Codes 01, 02, 03, and 04 are intended for high school age students only. Elementary districts may not use these codes.
- 01 Graduated from high school with diploma.
- 02 Graduated from high school through certificate of completion/fulfillment of IEP requirements.
- 03 Reached maximum age for special education service (i.e., through the age of 21).
- 04 Dropped out (age 17 or older) -- This code includes students who are not attending the schools of the district as expected (i.e., most districts have a policy of dropping a student from the rolls after a certain number of days of nonattendance). Please note that per Public Act 93-858, the compulsory attendance age was raised from age 16 to 17.
- 05 Deceased.
- 06 Moved out of district; known to be enrolled in another district -- This code should be used only if the student is known to have moved out of the district and if records have been requested or the district is otherwise certain that the student is enrolled in another district.
- 07 Moved out of district; unknown if enrolled in another district -- This code should be used only if the student is known to have moved out of the district, but records have not been requested or the district is not certain if the student enrolled in another district. Every effort should be made to determine the status of a student before this Exit Code is used. Caution: The use of this Exit Code will be reported as a dropout on the federal report.
- 08 Moved from an elementary district to a high school district -- This code is to be used for students who have either graduated from the elementary district or who have reached age 15 and have become the responsibility of a high school district.
- 09 Returned to general education program full time; no longer in need of special education services -- (Not valid for Funds N and U.)
- 10 Withdrawn by parent/guardian from public school program and placed independently -- Placement by the parent/guardian may include options such as home schooling, military school, parochial or other private school, etc. (Not valid for Fund N.)
- 11 Placed in a Department of Human Services school (see Educational Environment Codes 13, 14, or 15) or a Department of Corrections facility or a county-operated jail or detention center.
- 12 Returned to a general education program full time; parental revocation of consent -- This code should be used when special education services have been offered then subsequently refused by the parent or student. If the record you are ending is a Fund Code L or P, a new Fund N I-Star record should be created. (Not valid for Funds N and U.)
- 13 Completed the requirements for a General Education Diploma.
- 14 Ran away.
- 15 Attending alternative educational setting (e.g., a Regional Safe School Program) -- (Not valid for Fund N.)
- 16 Attending interim alternative educational setting for a maximum of 45 days (23 Ill. Adm. Code 226.400(f)) -- (Not valid for Fund N.)
- 17 Suspended for 10 or fewer days -- (Not valid for Fund N.)
- 18 Suspended for more than 10 days during the school year and services provided (23 Ill. Adm. Code 226.400(a)) -- (Not valid for Fund N.)
- 19 Expelled; special education services provided in alternative setting (23 Ill. Adm. Code 226.400(k)) -- (Not valid for Fund N.)
- 20 Changed spelling of name; changed Fund Code, Private Facility Code, Birth Date, Begin Date, or any field in the student data.
- 21 No funds available -- Since the student is still eligible but no longer receiving services, a new Fund N I-Star record should be created. (Only valid for funds L and P.)
- 22 Prevent Fund Code N with Reason for Not Receiving Services Code 01, Fund Code N with Reason for Not Receiving Services Code 02, 03, 04 who have reached the end of their three-year eligibility timeline, and Fund Code U from being continued into next school year. (Only valid for Fund Codes N and U.)
- 23 Students who are chronically truant -- A chronic or habitual truant, as defined in 105 ILCS 5/26-2a of the School Code, is a student subject to compulsory school attendance and who is absent without valid cause from such attendance for 5 percent or more of the previous 180 regular attendance days.
Tim Imler
Director
Funding and Disbursement Services
Illinois State Board of Education
Phone: 217-782-5256
Fax: 217-782-3910