From: IMLER TIMOTHY L
[mailto:TIMLER@isbe.net]
Sent: Thursday, October 12, 2017 1:54 PM
To: 'speddir@list.isbe.net' <speddir@list.isbe.net>
Subject: Summer Orphanage Claims Due November 1
Importance: High
Summer 2017 Orphanage Claims Due
November 1st
Please
be advised that Summer 2017 Orphanage claims will be picked up in the I-Star
System at the end of business on Wednesday, November 1, 2017 per statute. All
districts that reported Orphanage students (Funds D, E, or F) attending summer
school following the end of the 2016-17 school year are required to complete a
claim in order to receive reimbursement for the 2016-17 school year.
Reimbursement information for this claim will be entered into the
2016-17 school year. If students received special transportation
(related service of 25) to attend summer school, 100% of those charges should be
included on the claim record.
Specific instructions
for completing a claim are as follows:
·
To
add a new summer claim for Fund D, E or F
o
The
FACTS Approval record must have term Both or Summer.
o
From
the Claims tab page, filter claims by Fund Code D, E or F.
o
From
the Claims tab page, select the “Add” link from the Actions column of the grid
for the appropriate student where claim Term is Summer.
·
From
the Claims tab page, open the claim and be sure to enter Summer Days Enrolled,
Summer Days in Session, and Cost per 1.0 ADE.
·
Use
Manual Method of calculation for Summer claims.
·
From
the Claims entry page, perform “Save and Check Errors”
·
Run
the “Student Reimbursement Funds DEF Summer Term” report to confirm the
reimbursement amounts. See the Student / Reimbursement category of
reports.
·
If Orphanage Reimbursement amount is still $0,
contact Harrisburg Project for assistance
support@hbug.k12.il.us
You are
also highly encouraged to attend a Harrisburg Project training at the following
links:
Register at:
https://www.hbug.k12.il.us/siteapplications/event_registration/upcomingevents.wcs
Beginning 10/18, recorded webinars will be available here:
http://www.hbug.k12.il.us/student.aspx
Questions can be directed to Harrisburg Project at
support@hbug.k12.il.us
at 800-635-5274.
Tim Imler
Division Administrator
Funding and Disbursement Services
Illinois State Board of Education
Phone: 217-782-5256
Fax: 217-782-3910