Summer 2023 orphanage &
2022-23 final room and board claims due Nov. 1
Summer 2023 orphanage claims will be picked up in I-Star on Nov. 1, per statute. All districts that reported orphanage students (Fund Codes D, E, or F) attending summer school following the end of the 2022-23 school year are required to complete a claim in order to receive reimbursement.
Reimbursement information for this claim will be entered into the 2022-23 school year. If students received special transportation (related service of 25) to attend summer school, 100% of those charges should be included on the claim record.
To add a new summer claim for Fund Codes D, E, or F:
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The Student Approval record must have a claim Term of Summer.
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From the Claims tab page, filter claims by Fund Codes D, E, or F.
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From the Claims tab page, open the claim, use Manual Method, and enter Summer Days Enrolled, Summer Days in Session, and Cost per 1.0 ADE for Fund Codes D and E.
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Fund Code F will default to the Private Facility Calendar, Summer Days Enrolled, and Summer Days in Session. Enter the Cost Per Pupil for Summer claims.
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Run the “Student Reimbursement Funds DEF Summer Term” report to confirm the reimbursement amounts. See the Student/Reimbursement category of reports.
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If orphanage reimbursement amount is still $0, contact Harrisburg Project for assistance at 1-800-635-5274 or support@hbug.k12.il.us.
Final 2022-23 room and board claims will be picked up in I-Star on Nov. 1. All claims and adjustments must be entered in I-Star under Approval and Claims/Student Residential Claims for students that had a 34-37 Residential Approval. Outstanding 2022-23 claims not entered by Nov. 1 will forfeit reimbursement.
If you have questions regarding the Room and Board claims process, please contact Seth Whitworth at 217-782-5256 or swhitwor@isbe.net.