Summer 2021 Special Education Orphanage Claims Due Nov. 1
Summer 2021 Orphanage claims will be picked up in the IEP-Student Tracking and Reporting (I-Star) system on Monday, Nov. 1, per statute. All districts that reported Orphanage students (Fund Codes D, E, or F) attending summer school following the end of the 2020-21 school year are required to complete a claim in order to receive reimbursement. Reimbursement information for this claim will be entered into the 2020-21 school year. One hundred percent of the charges for students who received special transportation (related service of 25) to attend summer school should be included on the claim record.
Specific instructions for completing a claim are as follows:
- To add a new Summer claim for Fund Codes D, E, or F:
- The Student Approval record must have a claim term of Both or Summer.
- From the Claims tab page, filter claims by Fund Codes D, E, or F.
- From the Claims tab page, select the “Add” link from the Actions column of the grid for the appropriate student where the claim term is Summer.
- The Student Approval record must have a claim term of Both or Summer.
- From the Claims tab page, open the claim, use Manual Method, and enter Summer Days Enrolled, Summer Days in Session, and Cost per 1.0 ADE for Fund Codes D and E.
- Fund Code F will default to the Private Facility Calendar, Summer Days Enrolled, and Summer Days in Session. Enter the Cost Per Pupil for Summer claims.
- From the Claims entry page, perform “Save and Check Errors.”
- Run the “Student Reimbursement Funds DEF Summer Term” report to confirm the reimbursement amounts. See the Student/Reimbursement category of reports.
- If Orphanage Reimbursement amount is still $0, contact the Harrisburg Project for assistance at 1-800-635-5274 or support@hbug.k12.il.us.
2020-21 Final Room and Board Claims Due Nov. 1
Final 2020-21 Room and Board claims will be picked up in I-Star on Monday, Nov. 1. All claims and adjustments must be entered in I-Star under Approval and Claims/Student Residential Claims for students who had a 34-37 Residential Approval. Outstanding 2020-21 claims not entered by Nov. 1 will forfeit reimbursement.