Room and Board - Revision history

Kspees at 18:55, 13 March 2025

2025-03-13T18:55:36Z

← Older revision		Revision as of 12:55, 13 March 2025
Line 17:		Line 17:

	For an overview of the current approval record, click the hat icon.		For an overview of the current approval record, click the hat icon.
	[[File:Residential approval view.png\|none\|thumb\|1449x1449px]]		[[File:Residential approval view.png\|none\|thumb\|1449x1449px]]

	~~To access reports for Residential Approvals click the Report tab from the toolbar and click on Reports.~~
			For an overview of the current residential claims, click the money icon.
	~~Select Residential for the "Report Type" dropdown and Residential Approvals for the "Report Category" dropdown. Click the blue magnifying glass to search available reports.~~
	~~[[File:Residential approval reports.png\|none\|thumb\|1468x1468px]]~~


	~~Then click on the 'print' icon next to the report you wish to run.~~
	~~[[File:Residential approval reports in plus.png\|none\|thumb\|758x758px]]~~

	~~For more detailed instructions on how to save/print I-Star Plus reports, click [[Student Reports\|HERE]].~~


	For an overview of the current residential claims, click the money icon.
	[[File:Residential claims view.png\|none\|thumb\|1463x1463px]]		[[File:Residential claims view.png\|none\|thumb\|1463x1463px]]



	~~As with the ''residential approvals'', I-Star Plus also provides ''residential claims'' reports. Click '''Reports''' tab from the toolbar then click on '''Reports.'''~~


	~~Pull in "residential" in the Report Type dropdown and "residential claims" in the Report Category dropdown.~~
	~~[[File:Residential claim reports.png\|none\|thumb\|1215x1215px]]~~


	~~Then click on the 'print' icon next to the report you wish to run.~~
	~~[[File:Running residential claim reports.png\|none\|thumb\|1082x1082px]]~~




	~~For more detailed instructions on how to save/print I-Star Plus reports, click [[Student Reports\|HERE]].~~
	<center><small>(Navigate to [[Significant Disproportionality\|< Significant Disproportionality]] \| <b>[[I-Star Student User Guide]]</b> \| [[Room and Board Approvals\|Room and Board Approvals >]])</small></center>		<center><small>(Navigate to [[Significant Disproportionality\|< Significant Disproportionality]] \| <b>[[I-Star Student User Guide]]</b> \| [[Room and Board Approvals\|Room and Board Approvals >]])</small></center>

Kspees at 18:29, 13 March 2025

2025-03-13T18:29:23Z

← Older revision		Revision as of 12:29, 13 March 2025
Line 33:		Line 33:
	For an overview of the current residential claims, click the money icon.		For an overview of the current residential claims, click the money icon.
	[[File:Residential claims view.png\|none\|thumb\|1463x1463px]]		[[File:Residential claims view.png\|none\|thumb\|1463x1463px]]



	~~Next, we will move to the residential claims. Click the '''Residential''' button from the toolbar and click on '''Residential Claims.'''~~
	~~[[File:Residential claims.png\|none\|thumb\|564x564px]]~~

	~~Select a district from the dropdown and click on the blue magnifying glass to search for student residential claim records.~~
	~~[[File:Residential claims view page.png\|none\|thumb\|1301x1301px]]~~

	~~To see an overview of the Student FACTS record, Residential Approval details and errors (if any) that need addressed, click on the hat icon.~~
	~~[[File:Overview of all residential information.png\|none\|thumb\|1401x1401px]]~~



	~~To submit a residential claim, click on Residential from the toolbar and select Residential Claims Entry.~~
	~~[[File:Residential claims data entry.png\|none\|thumb\|606x606px]]~~

	~~Select the district that requires submission for residential claims and then click on the blue magnifying glass to search for existing claim records.~~
	~~[[File:Residential claims data entry section.png\|none\|thumb\|1642x1642px]]~~

	A claim record will be created each month for the approved dates on the current, approved 34-37. Residential claims that have already been submitted will show "Pending Payment" under the Claim Status column. (See red box)

	~~Residential claims that still require submission will show "No Claim" in the Claim status column as well as an edit button under the Details column. (See green box)~~

	~~To submit a claim, click on the edit button (far left icon under the details column)~~
	~~[[File:Enter claims for the month.png\|none\|thumb\|1947x1947px]]~~



	~~Enter the number of ''days'' for that month's claim and I-Star Plus will auto-fill that facility's per diem in the per diem box as well as calculate the total claim amount for the month.~~
	~~[[File:Enter the number of days for that month.png\|none\|thumb\|823x823px]]~~


	~~Review claim data and click save once verified.~~
	~~[[File:Click save to submit claim.png\|none\|thumb\|702x702px]]~~



	~~Confirm that the claim status has changed from "No Claim" to "Pending Payment".~~
	~~[[File:Submission complete.png\|none\|thumb\|1944x1944px]]~~


	~~Confirm there are no errors for the claim submission by clicking on the yellow arrow.~~
	~~[[File:No error details.png\|none\|thumb\|1487x1487px]]~~



	~~== If you have questions while completing the claim about the 34-37 approval, click the '''envelope''' under ''Actions'' to email ISBE directly. ==~~

	~~== Once a claim is Paid, one adjustment can be made on the claim. Click '''Enter Adjustments''' tab. Click '''Edit''' next to the claim that you would like to adjust. ==~~

	~~== Adjust the data as necessary then click '''Save. <-- NEED SCREENSHOTS FOR THIS SECTION IF STILL APPLICABLE.''' ==~~

	~~== NOTE: If a second adjustment is required, contact Harrisburg Project at (800) 635-5274 or email support@hbug.k12.il.us ==~~

Kspees at 17:03, 13 March 2025

2025-03-13T17:03:44Z

← Older revision		Revision as of 11:03, 13 March 2025
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	If you have questions while completing the claim about the 34-37 approval, click the '''envelope''' under ''Actions'' to email ISBE directly.		== If you have questions while completing the claim about the 34-37 approval, click the '''envelope''' under ''Actions'' to email ISBE directly. ==

			== Once a claim is Paid, one adjustment can be made on the claim. Click '''Enter Adjustments''' tab. Click '''Edit''' next to the claim that you would like to adjust. ==

	~~Once a claim is Paid, one adjustment can be made on~~ the ~~claim. Click~~ '''~~Enter Adjustments''' tab~~. ~~Click '~~''~~Edit~~'~~'' next to the claim that you would like to adjust.~~		== Adjust the data as necessary then click '''Save. <-- NEED SCREENSHOTS FOR THIS SECTION IF STILL APPLICABLE.''' ==

	~~Adjust the data as necessary then click '''Save.'''~~		== NOTE: If a second adjustment is required, contact Harrisburg Project at (800) 635-5274 or email support@hbug.k12.il.us ==


	NOTE: If a second adjustment is required, contact Harrisburg Project at (800) 635-5274 or email support@hbug.k12.il.us

Kspees at 17:02, 13 March 2025

2025-03-13T17:02:33Z

← Older revision		Revision as of 11:02, 13 March 2025
Line 17:		Line 17:

	For an overview of the current approval record, click the hat icon.		For an overview of the current approval record, click the hat icon.
	[[File:Residential approval view.png\|none\|thumb\|1449x1449px]]		[[File:Residential approval view.png\|none\|thumb\|1449x1449px]]

			To access reports for Residential Approvals click the Report tab from the toolbar and click on Reports.

			Select Residential for the "Report Type" dropdown and Residential Approvals for the "Report Category" dropdown. Click the blue magnifying glass to search available reports.
			[[File:Residential approval reports.png\|none\|thumb\|1468x1468px]]


			Then click on the 'print' icon next to the report you wish to run.
			[[File:Residential approval reports in plus.png\|none\|thumb\|758x758px]]

			For more detailed instructions on how to save/print I-Star Plus reports, click [[Student Reports\|HERE]].

Kspees at 16:58, 13 March 2025

2025-03-13T16:58:48Z

← Older revision		Revision as of 10:58, 13 March 2025
Line 69:		Line 69:


	~~NOTE: Something on~~ the ~~student~~ approval ~~does not match this record. Either you or~~ the ~~person that enters your student approval data will need~~ to ~~check the record and correct the discrepancy~~.		If you have questions while completing the claim about the 34-37 approval, click the '''envelope''' under ''Actions'' to email ISBE directly.

	~~To view the approval data from FACTS, click '''Stu Appr.'''~~

	~~If you have questions while completing the claim about the 34-37 approval, click the '''envelope''' under ''Actions'' to email ISBE.~~

	Once a claim is Paid, one adjustment can be made on the claim. Click '''Enter Adjustments''' tab. Click '''Edit''' next to the claim that you would like to adjust.		Once a claim is Paid, one adjustment can be made on the claim. Click '''Enter Adjustments''' tab. Click '''Edit''' next to the claim that you would like to adjust.
Line 79:		Line 76:
	Adjust the data as necessary then click '''Save.'''		Adjust the data as necessary then click '''Save.'''

	NOTE: If a second adjustment is required, contact ~~Jodi Whitlow in the Division of Funding & Disbursements~~ at ~~ISBE~~.
			NOTE: If a second adjustment is required, contact Harrisburg Project at (800) 635-5274 or email support@hbug.k12.il.us




			As with the ''residential approvals'', I-Star Plus also provides ''residential claims'' reports. Click '''Reports''' tab from the toolbar then click on '''Reports.'''

	~~As with the ''residential approvals'', I-Star also provides some ''residential claims'' reports. Click '''Reports''' then '''Application Reports.'''~~

			Pull in "residential" in the Report Type dropdown and "residential claims" in the Report Category dropdown.
			[[File:Residential claim reports.png\|none\|thumb\|1215x1215px]]


	~~For~~ ''~~Report Type'', select '''Residential~~.~~''' For ''Report Categories,'' select '''Residential Claims~~.~~'''~~		Then click on the 'print' icon next to the report you wish to run.
			[[File:Running residential claim reports.png\|none\|thumb\|1082x1082px]]

	If there are any errors left on the claims the first report will detail those errors. The second report will print the reimbursement your district has received to date this year from residential payments. For questions on the operation of the Room and Board approvals and claims in I-Star, contact Harrisburg Project at 800-635-5274 or email support@hbug.k12.il.us.


			For more detailed instructions on how to save/print I-Star Plus reports, click [[Student Reports\|HERE]].
	<center><small>(Navigate to [[Significant Disproportionality\|< Significant Disproportionality]] \| <b>[[I-Star Student User Guide]]</b> \| [[Room and Board Approvals\|Room and Board Approvals >]])</small></center>		<center><small>(Navigate to [[Significant Disproportionality\|< Significant Disproportionality]] \| <b>[[I-Star Student User Guide]]</b> \| [[Room and Board Approvals\|Room and Board Approvals >]])</small></center>

Kspees at 16:35, 13 March 2025

2025-03-13T16:35:42Z

@@ Line 28: / Line 28: @@
 [[File:Residential claims.png|none|thumb|564x564px]]
-A claim record will be created each month for the approved dates on the current, approved 34-37.  To start a claim, click '''edi'''t for the desired month.
+To submit a residential claim, click on Residential from the toolbar and select Residential Claims Entry.
-Enter the number of ''days'' for the claim then click '''Save.'''
+Select the district that requires submission for residential claims and then click on the blue magnifying glass to search for existing claim records.
 NOTE: Something on the student approval does not match this record.  Either you or the person that enters your student approval data will need to check the record and correct the discrepancy.

Kspees at 15:51, 13 March 2025

2025-03-13T15:51:44Z

← Older revision		Revision as of 09:51, 13 March 2025
Line 25:		Line 25:


	Next, we will move to the residential claims. Click '''~~Approvals and Claims''', '''Student~~ Residential''', and '''Residential Claims.'''		Next, we will move to the residential claims. Click the '''Residential''' button from the toolbar and click on '''Residential Claims.'''
			[[File:Residential claims.png\|none\|thumb\|564x564px]]

	A claim will be created each month for the approved dates on the current 34-37. To start a claim, click '''edi'''t for the desired month.



			A claim record will be created each month for the approved dates on the current, approved 34-37. To start a claim, click '''edi'''t for the desired month.

	Enter the number of ''days'' for the claim then click '''Save.'''		Enter the number of ''days'' for the claim then click '''Save.'''

Kspees at 15:41, 13 March 2025

2025-03-13T15:41:29Z

@@ Line 2: / Line 2: @@
-To view approval and submit claims for '''Room and Board''' in ''I-Star'', a user must first have an IWAS account.
+To view approval and submit claims for '''Room and Board''' in ''I-Star Plus'', a user must first have an IWAS account. Click [[IWAS Account|HERE]] for instructions on how to obtain an account through IWAS.
-All previous '''Room & Board''' application users will have access to the room and board approvals and claims in ''I-Star'', if they already have ''I-Star'' access.  To verify this, click on '''System Listing'''.
+To view residential approvals and claims or for residential claims entry, click the Residential dropdown and click on one of the three options.
-Scroll down the listing until you locate '''Reporting'''.
+To see all residential approvals for your district, click '''Residential Approvals (34-37).'''
-Continue to scroll under the reporting category to '''Annual.'''
+For an overview of the current approval record, click the hat icon.
 Next, we will move to the residential claims. Click '''Approvals and Claims''', '''Student Residential''', and '''Residential Claims.'''

Kspees at 19:56, 12 March 2025

2025-03-12T19:56:40Z

Show changes

Kspees at 15:22, 2 September 2022

2022-09-02T15:22:47Z

← Older revision		Revision as of 09:22, 2 September 2022
Line 1:		Line 1:
			<center><small>(Navigate to [[Significant Disproportionality\|< Significant Disproportionality]] \| <b>[[I-Star Student User Guide]]</b> \| [[Room and Board Approvals\|Room and Board Approvals >]])</small></center>


	To view approval and submit claims for '''Room and Board''' in ''I-Star'', a user must first have an IWAS account.		To view approval and submit claims for '''Room and Board''' in ''I-Star'', a user must first have an IWAS account.
Line 103:		Line 105:
	[[File:Sigdis45.png\|none\|thumb\|975x975px]]		[[File:Sigdis45.png\|none\|thumb\|975x975px]]
	If there are any errors left on the claims the first report will detail those errors. The second report will print the reimbursement your district has received to date this year from residential payments. For questions on the operation of the Room and Board approvals and claims in I-Star, contact Harrisburg Project at 800-635-5274 or email support@hbug.k12.il.us.		If there are any errors left on the claims the first report will detail those errors. The second report will print the reimbursement your district has received to date this year from residential payments. For questions on the operation of the Room and Board approvals and claims in I-Star, contact Harrisburg Project at 800-635-5274 or email support@hbug.k12.il.us.


			<center><small>(Navigate to [[Significant Disproportionality\|< Significant Disproportionality]] \| <b>[[I-Star Student User Guide]]</b> \| [[Room and Board Approvals\|Room and Board Approvals >]])</small></center>