Mass Change - Revision history

Kspees at 15:09, 29 May 2025

2025-05-29T15:09:57Z

← Older revision		Revision as of 09:09, 29 May 2025
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	'''SECTION 4: STUDENT APPROVAL END DATES (OPTIONAL)'''		'''SECTION 4: STUDENT APPROVAL END DATES (OPTIONAL)'''

	'''OPTIONAL:''' After the REQUIRED piece of Mass Change is addressed and begin date changes have been made (''Change Student Approval Begin Dates''), users may also choose to '''Mass Change End Dates'''. Simply <u>toggle the Student Approval End Dates</u> from No to Yes.		'''OPTIONAL:''' After the REQUIRED piece of Mass Change is addressed and begin date changes have been made (''Change Student Approval Begin Dates''), users may also choose to '''Mass Change End Dates'''. Simply <u>toggle the Student Approval End Dates</u> from No to Yes and fill in the required fields.
			[[File:Mass change end dates.png\|none\|thumb\|923x923px]]


	~~WAITING FOR HBUG TO APPROVE FIRST SECTION(S) FIRST SO ISBE CAN UNLOCK END DATES~~.

Kspees at 19:54, 13 March 2025

2025-03-13T19:54:16Z

← Older revision		Revision as of 13:54, 13 March 2025
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	[[File:Residentdistrictstartdate.png\|none\|thumb\|402x402px]]		[[File:Residentdistrictstartdate.png\|none\|thumb\|402x402px]]

	Or by Serving District.		Or by ''Serving District''.

	Using the serving district option will allow districts to edit begin dates for outplaced students after the in-district students have been addressed.		Using the serving district option will allow districts to edit begin dates for outplaced students after the in-district students have been addressed.

Kspees at 19:53, 13 March 2025

2025-03-13T19:53:21Z

← Older revision		Revision as of 13:53, 13 March 2025
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	'''ADDITIONAL NOTES:'''		'''ADDITIONAL NOTES:'''

	'''Mass Change should be completed BEFORE any end/adds are performed in the new school year!'''		'''Mass Change should be completed BEFORE any end/adds are performed in the new school year! Mass change will update begin dates on all records; not just the first record.'''

	'''Mass Change function can be used more than once. (If data entry does not have all the data the first time, ~~just~~ come back later and make the necessary changes once ~~you have gathered what you need~~)'''		'''Mass Change function can be used more than once. (If data entry does not have all the data the first time, districts are permitted to come back later and make the necessary changes once all data is retrieved)'''

	Once the ''correct permissions'' have been assigned in I-Star, to [https://www.hbug.k12.il.us/Resources/2024/SNY_Mass_Change_in_I_Star_22_23.pdf complete mass change], users must click on Utilities and then select Mass Change.		Once the ''correct permissions'' have been assigned in I-Star Plus, to [https://www.hbug.k12.il.us/Resources/2024/SNY_Mass_Change_in_I_Star_22_23.pdf complete mass change], users must click on '''Utilities''' and then select '''Mass Change'''.
	[[File:Districtsecurityadmin.png\|none\|thumb\|921x921px]]		[[File:Districtsecurityadmin.png\|none\|thumb\|921x921px]]
	[[File:Utilitiesmasschange.png\|none\|thumb\|428x428px]]		[[File:Utilitiesmasschange.png\|none\|thumb\|428x428px]]
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	'''MASS CHANGE INSTRUCTIONS FOR A COOPERATIVE ARE PROVIDED BELOW.'''		'''MASS CHANGE INSTRUCTIONS FOR A COOPERATIVE ARE PROVIDED BELOW.'''

	(FOR INSTRUCTIONS REGARDING HOW TO COMPLETE MASS CHANGE FOR COOPERATIVES, SKIP TO SECTION A)		(FOR INSTRUCTIONS REGARDING HOW TO COMPLETE MASS CHANGE FOR COOPERATIVES, SKIP TO SECTION A NEAR THE BOTTOM OF THIS PAGE)


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	Users can select the bubble to '''either''' change the student approval begin dates by ''Resident District ~~OR by Serving District~~''.		Users can select the bubble to '''either''' change the student approval begin dates by ''Resident District:''
	[[File:Residentdistrictstartdate.png\|none\|thumb\|402x402px]]		[[File:Residentdistrictstartdate.png\|none\|thumb\|402x402px]]

			Or by Serving District.

			Using the serving district option will allow districts to edit begin dates for outplaced students after the in-district students have been addressed.
			[[File:Serving district.png\|none\|thumb\|770x770px]]

Kspees at 19:42, 13 March 2025

2025-03-13T19:42:00Z

← Older revision		Revision as of 13:42, 13 March 2025
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	I-Star users may also wish to '''Clear Days/Costs'''. Checking this option in Mass Change will '''remove the participation days and educational costs from the student claim records'''. ''Keep in mind, this data will also be removed from the previous school year's programs that those students are attached to (S5066B).''		I-Star Plus users may also wish to '''Clear Days/Costs'''. Checking this option in Mass Change will '''remove the participation days and educational costs from the student claim records'''. ''Keep in mind, this data will also be removed from the previous school year's programs that those students are attached to (S5066B).''
	[[File:Clear days and costs.png\|none\|thumb\|377x377px]]		[[File:Clear days and costs.png\|none\|thumb\|377x377px]]



	~~NEED~~		Once all fields are addressed, scroll back up to the top and click '''Make Changes.'''
			[[File:Click make changes.png\|none\|thumb\|1031x1031px]]


			Follow the prompt on the pop-up box.
			[[File:Confrim action box.png\|none\|thumb\|372x372px]]



			Once Mass Change is '''complete''', a confirmation box will appear on the bottom, right-hand side of the screen. Users may print confirmation of mass change by clicking the '''Print Mass Changes button'''.
			[[File:Pop up box for confirmation.png\|none\|thumb\|361x361px]]

			To print confirmation of mass change for your records, click the Print button at the top of your screen.
			[[File:Print mass change1.png\|none\|thumb\|940x940px]]

			The following report will generate.
			[[File:Mass change report.png\|none\|thumb\|742x742px]]


			To print the report, click the icon indicated below and choose your preferred means of saving prior to printing.
			[[File:Save and print mass change.png\|none\|thumb]]




			<nowiki>********************************************************************************************************************</nowiki>

			'''SECTION A: MASS CHANGE INSTRUCTIONS FOR SINGLE DISTRICTS ARE PROVIDED BELOW.'''


	~~NEW~~		Ensure that the 'Change Student Approval Begin Dates' button is toggled to YES.

	~~SCREENSHOTS~~

	~~FOR SECTION~~

	~~FOUR~~		Toggle the 'Use School Calendar' from No to Yes if using the current, reported school calendar on file with ISBE.
			[[File:TOGGLE THE STUDENT APPROVAL BEGIN DATES BUTTON.png\|none\|thumb\|982x982px]]


	~~'''SECTION 4: STUDENT APPROVAL END DATES (OPTIONAL)'''~~

	~~'''OPTIONAL:''' After~~ the ~~REQUIRED piece of Mass Change is addressed (~~''~~Change Student Approval Begin Dates''), users may also choose to '''Mass Change End Dates~~'''. ~~Simply <u>toggle the Student~~ Approval ~~End Dates</u> from No to Yes. Districts can key in the projected end date "By Class Location" or "By Class". Districts may also click "Use for All" if the~~ begin ~~date applies to all current Caseloads~~.		Select whether the district's begin dates should be changed 'by resident district' or 'by serving district'.
			[[File:Approval begin dates.png\|none\|thumb\|432x432px]]




			If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the new fiscal year.''' Click "Select All" to check all boxes next to the available district and then click "''Use For All''" if all student approval start dates will be the same. ''Users can'' ''manually edit the start dates if they are different''.
			[[File:Select all and use for all.png\|none\|thumb\|885x885px]]

	~~Once all fields are addressed, scroll back up to the top and click '''Make Changes.'''~~
	~~[[File:Click make changes.png\|none\|thumb\|1031x1031px]]~~


	~~Follow the prompt on the pop-up box.~~
	~~[[File:Confrim action box.png\|none\|thumb\|372x372px]]~~

			To address the other optional features of mass change, scroll back up to sections 2 and 3.


	Once Mass Change is '''complete''', a confirmation box will appear on the bottom, right-hand side of the screen. Users may print confirmation of mass change by clicking the '''Print Mass Changes button'''.
	~~[[File:Pop up box for confirmation.png\|none\|thumb\|361x361px]]~~

	~~To print confirmation of mass change for your records, click the Print button at the top of your screen.~~		'''SECTION 4: STUDENT APPROVAL END DATES (OPTIONAL)'''
	~~[[File~~:~~Print mass change1.png\|none\|thumb\|940x940px]]~~

	~~The following report will generate.~~		'''OPTIONAL:''' After the REQUIRED piece of Mass Change is addressed and begin date changes have been made (''Change Student Approval Begin Dates''), users may also choose to '''Mass Change End Dates'''. Simply <u>toggle the Student Approval End Dates</u> from No to Yes.
	~~[[File~~:Mass ~~change report~~.~~png\|none\|thumb\|742x742px]]~~


	~~To print the report, click the icon indicated below and choose your preferred means of saving prior to printing.~~
	[[File:Save and print mass change.png\|none\|thumb]]********************************************************************************************************************

	~~'''~~SECTION ~~A: MASS CHANGE INSTRUCTIONS FOR SINGLE DISTRICTS ARE EXPLAINED BELOW~~.~~'''~~		WAITING FOR HBUG TO APPROVE FIRST SECTION(S) FIRST SO ISBE CAN UNLOCK END DATES.

Kspees at 19:24, 13 March 2025

2025-03-13T19:24:34Z

← Older revision		Revision as of 13:24, 13 March 2025
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	<nowiki>~~**~~************************************************************************************************</nowiki>
			<nowiki>**************************************************************************************************</nowiki>

	'''MASS CHANGE INSTRUCTIONS FOR A COOPERATIVE ARE PROVIDED BELOW.'''		'''MASS CHANGE INSTRUCTIONS FOR A COOPERATIVE ARE PROVIDED BELOW.'''

Kspees at 19:24, 13 March 2025

2025-03-13T19:24:22Z

← Older revision		Revision as of 13:24, 13 March 2025
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	[[File:Districtsecurityadmin.png\|none\|thumb\|921x921px]]		[[File:Districtsecurityadmin.png\|none\|thumb\|921x921px]]
	[[File:Utilitiesmasschange.png\|none\|thumb\|428x428px]]		[[File:Utilitiesmasschange.png\|none\|thumb\|428x428px]]




	<nowiki>******************************************************************************************************</nowiki>		<nowiki>******************************************************************************************************</nowiki>

Kspees at 19:24, 13 March 2025

2025-03-13T19:24:02Z

← Older revision		Revision as of 13:24, 13 March 2025
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	<nowiki>******************************************************************************************************</nowiki>		<nowiki>******************************************************************************************************</nowiki>

	'''MASS CHANGE INSTRUCTIONS FOR A ~~SINGLE DISTRICT~~ ARE ~~EXPLAINED~~ BELOW.'''		'''MASS CHANGE INSTRUCTIONS FOR A COOPERATIVE ARE PROVIDED BELOW.'''

	(FOR INSTRUCTIONS REGARDING HOW TO COMPLETE MASS CHANGE FOR COOPERATIVES, SKIP TO SECTION A)		(FOR INSTRUCTIONS REGARDING HOW TO COMPLETE MASS CHANGE FOR COOPERATIVES, SKIP TO SECTION A)



	'''SECTION 1: STUDENT APPROVAL BEGIN DATES (REQUIRED)'''		'''SECTION 1: STUDENT APPROVAL BEGIN DATES (REQUIRED)'''

Kspees at 19:23, 13 March 2025

2025-03-13T19:23:23Z

← Older revision		Revision as of 13:23, 13 March 2025
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	[[File:Utilitiesmasschange.png\|none\|thumb\|428x428px]]		[[File:Utilitiesmasschange.png\|none\|thumb\|428x428px]]

			<nowiki>******************************************************************************************************</nowiki>

			'''MASS CHANGE INSTRUCTIONS FOR A SINGLE DISTRICT ARE EXPLAINED BELOW.'''

			(FOR INSTRUCTIONS REGARDING HOW TO COMPLETE MASS CHANGE FOR COOPERATIVES, SKIP TO SECTION A)

	'''SECTION 1: STUDENT APPROVAL BEGIN DATES (REQUIRED)'''		'''SECTION 1: STUDENT APPROVAL BEGIN DATES (REQUIRED)'''
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	To print the report, click the icon indicated below and choose your preferred means of saving prior to printing.		To print the report, click the icon indicated below and choose your preferred means of saving prior to printing.
	[[File:Save and print mass change.png\|none\|thumb]]		[[File:Save and print mass change.png\|none\|thumb]]********************************************************************************************************************

			'''SECTION A: MASS CHANGE INSTRUCTIONS FOR SINGLE DISTRICTS ARE EXPLAINED BELOW.'''

Kspees at 15:15, 13 March 2025

2025-03-13T15:15:57Z

← Older revision		Revision as of 09:15, 13 March 2025
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	If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the new fiscal year.''' Click "Select All" to check all boxes next to the available districts and then click "''Use For All''" if all student approval start dates will be the same. ''Users can'' ''manually edit the start dates if they are different''.		If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the new fiscal year.''' Click "Select All" to check all boxes next to the available districts and then click "''Use For All''" if all student approval start dates will be the same. ''Users can'' ''manually edit the start dates if they are different''.
	[[File:~~Click~~ use for all.png\|none\|thumb\|~~743x743px~~]]		[[File:Select and use for all.png\|none\|thumb\|806x806px]]

Kspees at 14:58, 13 March 2025

2025-03-13T14:58:48Z

← Older revision		Revision as of 08:58, 13 March 2025
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	If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the ~~current~~ fiscal year.''' Click "''Use For All''" if all student approval start dates will be the same, ''or manually edit the start dates if they are different''.		If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the new fiscal year.''' Click "Select All" to check all boxes next to the available districts and then click "''Use For All''" if all student approval start dates will be the same. ''Users can'' ''manually edit the start dates if they are different''.
	[[File:Click use for all.png\|none\|thumb\|743x743px]]		[[File:Click use for all.png\|none\|thumb\|743x743px]]