Common I-Star Plus Terms and Acronyms - Revision history

Kspees at 18:53, 21 March 2025

2025-03-21T18:53:38Z

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	'''RCDTS for Home in SIS = Resident District in I-Star'''		'''RCDTS for Home in SIS = Resident District in I-Star Plus'''

	'''RCDTS for Service Provider in SIS = Serving District in I-Star'''		'''RCDTS for Service Provider in SIS = Serving District in I-Star Plus'''

	'''RCDTS for Serving in SIS = Serving School in I-Star'''		'''RCDTS for Serving in SIS = Serving School in I-Star Plus'''

	'''Enrollment/Exit Dates in SIS must encompass Begin/End Dates in I-Star'''		'''Enrollment/Exit Dates in SIS must encompass Begin/End Dates in I-Star Plus'''

	'''Students placed at a Private Facility (Fund B or F) I-Star will be matching the private facility RCDTS to the RCDTS for ~~Serving~~ in SIS.'''		'''Students placed at a Private Facility (Fund B or F) I-Star Plus will be matching the private facility RCDTS to the RCDTS for Provider in SIS.'''

	'''<br />		'''<br />

Kspees at 18:52, 21 March 2025

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	'''50-66D: (Depreciation Schedule)''' If equipment is purchased specifically for a special education program that is $5,000 or more, it shall be depreciated on a give-year schedule beginning in the year of purchase.		'''50-66D: (Depreciation Schedule)''' If equipment is purchased specifically for a special education program that is $5,000 or more, it shall be depreciated on a give-year schedule beginning in the year of purchase.

			https://www.isbe.net/Documents/50-66D.pdf

	'''Cost Per 1.0 ADE''': Costs for the entire year for one program if ADE and FTE = 1.0.		'''Cost Per 1.0 ADE''': Costs for the entire year for one program if ADE and FTE = 1.0.
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	'''Cost Per Pupil''': The actual pupil cost based on ADE and FTE in the program.		'''Cost Per Pupil''': The actual pupil cost based on ADE and FTE in the program.

			(Need screenshot once ISE updates wording)

	'''Per Cap''': The amount a local school district charges as tuition to a non-resident student as defined by Section 5/18-3 of the School Code. This amount represents expenditures from local taxes, common school fund monies and federal impact aid. The PCTC is calculated by deducting revenues for various state sources (excluding general state aid), student and community service revenues, and federal revenues (excluding federal impact aid) from the total Operating Expense adding depreciation and dividing by the 9-month ADA for the year.		'''Per Cap''': The amount a local school district charges as tuition to a non-resident student as defined by Section 5/18-3 of the School Code. This amount represents expenditures from local taxes, common school fund monies and federal impact aid. The PCTC is calculated by deducting revenues for various state sources (excluding general state aid), student and community service revenues, and federal revenues (excluding federal impact aid) from the total Operating Expense adding depreciation and dividing by the 9-month ADA for the year.

Kspees at 16:51, 21 March 2025

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	'''Caseload''': An optional tool in I-Star that is designed to print class list reports to give to service providers, track student minutes, track case managers and build programs.		'''Caseload''': An optional tool in I-Star Plus that is designed to print class list reports to give to service providers, track student minutes, track case managers and build programs.
			[[File:Optional caseload piece.png\|none\|thumb\|364x364px]]



	'''Program''': (Cost Center) A combination of special education instructional services, supportive service supplies, materials, physical plant adjustments and other special educational facilities designated by a local education agency as meeting the common educational needs of a group of students with disabilities. A program is used to determine the cost per pupil for special education tuition to claim for students that are Fund Code E and/or to create tuition bills.		'''Program Definition''': (Cost Center) A combination of special education instructional services, supportive service supplies, materials, physical plant adjustments and other special educational facilities designated by a local education agency as meeting the common educational needs of a group of students with disabilities. A program is used to determine the cost per pupil for special education tuition to claim for students that are Fund Code E and/or to create tuition bills.
			[[File:Program definition in istar plus.png\|none\|thumb]]



	'''End/Add''': I-Star tool used to create a copy of an approved record when changes to an IEP or ISP occur.		'''End/Add''': I-Star Plus tool used to create a copy of an approved record when changes to an IEP or ISP occur.
			[[File:End add function.png\|none\|thumb]]



	~~'''Student Profile''': A portion of I-Star that collects and displays unique records for a child such as address, Medicaid Number and events such as annual review/reevaluation meetings.~~		'''LEA List Maintenance''': I-Star Plus administrative task used to customize Serving District and Serving School drop-down options on approval records.
			[[File:LEA.png\|none\|thumb]]


	'''LEA List Maintenance''': I-Star administrative task used to customize Serving District and Serving School drop-down options on approval records.


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	'''SIS VS I-Star Matching''':		'''SIS VS I-Star Plus Matching''':
	[[File:Sis and istar error checking.png\|none\|thumb\|648x648px]]		[[File:Sis and istar error checking.png\|none\|thumb\|648x648px]]

Kspees at 19:55, 20 March 2025

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	'''Cost Per 1.0 ADE''': Costs for the entire year for one program if ADE and FTE = 1.0.		'''Cost Per 1.0 ADE''': Costs for the entire year for one program if ADE and FTE = 1.0.
			[[File:Total cost per 1.0 ADE.png\|none\|thumb\|598x598px]]

Kspees: Kspees moved page Common I-Star Terms and Acronyms to Common I-Star Plus Terms and Acronyms

2025-03-20T18:21:23Z

Kspees moved page Common I-Star Terms and Acronyms to Common I-Star Plus Terms and Acronyms

← Older revision	Revision as of 12:21, 20 March 2025
(No difference)

Kspees at 18:16, 20 March 2025

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	'''P50-66B: (Personnel Report)''' Documentation that shows expenditures and receipts for personnel who directly provide special education instruction to Fund X or tuition students who are included in a program		'''P50-66B: (Personnel Report)''' Documentation that shows expenditures and receipts for personnel who directly provide special education instruction to Fund X or tuition students who are included in a program
	[[File:~~P5066B~~.png\|none\|thumb\|~~975x975px]]~~		[[File:P5066bpersonnelreport.png\|none\|thumb\|1328x1328px]]
	~~[[File:P5066b.png\|none\|thumb\|790x790px~~]]



	'''S50-66B: (Student Report)''' Documentation that consists of claimable students (Fund E or X) and other SPED students who are also in the same program to produce the Total ADE for the program.		'''S50-66B: (Student Report)''' Documentation that consists of claimable students (Fund E or X) and other SPED students who are also in the same program to produce the Total ADE for the program.
	[[File:~~S5066b~~.png\|none\|thumb\|~~677x677px]]~~		[[File:Studentprogramreport.png\|none\|thumb\|1620x1620px]]
	~~[[File:S5066B.png\|none\|thumb\|781x781px~~]]



	'''50-66A: (Tuition Cost Sheet)''' Documentation that allows districts to enter expenditures from the AFR in order to calculate 1.0 ADE cost for Fund Code E, X, and/or tuition billing for a program.		'''50-66A: (Tuition Cost Sheet)''' Documentation that allows districts to enter expenditures from the AFR in order to calculate 1.0 ADE cost for Fund Code E, X, and/or tuition billing for a program.
	[[File:~~5066a~~.png\|none\|thumb\|~~419x419px~~]]		[[File:Cost sheet.png\|none\|thumb\|801x801px]]



	'''50-66C: (Individual Student Reports)''' Claim computation report that reflects a student’s cost in a program.		'''50-66C: (Individual Student Reports)''' Claim computation report that reflects a student’s cost in a program.
	[[File:~~5066c~~.png\|none\|thumb\|~~510x510px~~]]		[[File:Print student worksheet.png\|none\|thumb\|1527x1527px]]

Kspees at 17:01, 20 March 2025

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	'''Allocation Ratio''': ~~The~~ amount of time that a staff member spends with this cost center. To calculate the allocation ratio, divide the number of students served by this employee in this program by the total number of students served by the employee in the entire year. Ex) If the staff member spends all of his/her time with students in this program, the allocation ratio is a 1.0.		'''Allocation Ratio''': Is the amount of time that a staff member spends with this cost center. To calculate the allocation ratio, divide the number of students served by this employee in this program by the total number of students served by the employee in the entire year. Ex) If the staff member spends all of his/her time with students in this program, the allocation ratio is a 1.0. To edit the allocation ratio, click the pencil icon in the Function column next to the corresponding staff member. Edit the information and then click save.
	[[File:Allocation ratio.png\|none\|thumb\|~~340x340px~~]]		[[File:Allocationratio.png\|none\|thumb\|620x620px]]
			[[File:Allocation ratio edit.png\|none\|thumb\|743x743px]]



			'''EBF: (Evidence Based Funding)''' The static dollar amount that districts get back for personnel. EBF was based on $9000 for full time teachers and $3500 for paraprofessionals. These totals were taken from the 2015-2016 school year reimbursement. This can be found by locating the Salary Data field in the personnel approval.
			[[File:Evidence based funding.png\|none\|thumb\|670x670px]]


	'''EBF: (Evidence Based Funding)''' The static dollar amount that districts get back for personnel. EBF was based on $9000 for full time teachers and $3500 for paraprofessionals. These totals were taken from the 2015-2016 school year reimbursement.

			'''SPP 11/13: (State Performance Plans)''' Indicators 11 & 13 are required indicators that are collected in I-Star Plus.

			Indicator 11 eligibility data is required for all students that have approvals in I-Star Plus.
	~~'''SPP 11/13: (State Performance Plans)''' Indicators 11 & 13 are required indicators that are collected in I-Star.~~

	Indicator 11 eligibility data is required for all students that have approvals in I-Star.
	[[File:SPP11.png\|none\|thumb\|552x552px]]		[[File:SPP11.png\|none\|thumb\|552x552px]]


	Indicator 13 transition data is required on a student’s IEP upon turning 14 ½ years of age.		Indicator 13 transition data is required on a student’s IEP upon turning 14 ½ years of age.
	[[File:~~SPP13~~.png\|none\|thumb\|~~546x546px~~]]		[[File:Spp 13 data survey.png\|none\|thumb\|674x674px]]



	'''HHI: (Home Hospital Instruction)''' Work Assignment that is used for teachers who provide home/hospital instruction to students with disabilities only. This is also the only work assignment for personnel that can be reported with a FTE greater than the standard 1.0		'''HHI: (Home Hospital Instruction)''' Work Assignment that is used for teachers who provide home/hospital instruction to students with disabilities only. This is also the only work assignment for personnel that can be reported with a FTE greater than the standard maximum of 1.0
			[[File:Hhi.png\|none\|thumb\|884x884px]]

Kspees at 16:38, 20 March 2025

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	To find RCDT information for private placements, click [https://apps.isbe.net/pfsearch/ HERE] to search '''I-Star's Private Facility Search'''. After keying in private facility details, ''click'' on the facility at the bottom of the screen to ''display the private facility RCDT code''.		To find RCDT information for private placements, click [https://apps.isbe.net/pfsearch/ HERE] to search '''I-Star Plus's Private Facility Search'''. After keying in private facility details, ''click'' on the facility at the bottom of the screen to ''display the private facility RCDT code''.
	[[File:~~PFRCDT~~.png\|none\|thumb\|~~1163x1163px~~]]		[[File:Pf rcdts.png\|none\|thumb\|890x890px]]

	For a more in-depth look at how to '''access, navigate and utilize the Private Facility Search feature''', click [[Private Facility Details\|HERE]] to view ''Harrisburg Project's'' supplementary Wiki page for all of the information.		For a more in-depth look at how to '''access, navigate and utilize the Private Facility Search feature''', click [[Private Facility Details\|HERE]] to view ''Harrisburg Project's'' supplementary Wiki page for all of the information.



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	'''ISTAR''': (IEP Student Tracking and Reporting) Web-based system used by ISBE that allows districts/special education cooperatives to input, manage, and approve data for students with disabilities.		'''ISTAR PLUS''': (IEP Student Tracking and Reporting) Web-based system used by ISBE that allows districts/special education cooperatives to input, manage, and approve data for students with disabilities.

	'''IDEA “YES” Special Education Indicator in SIS''':		'''IDEA “YES” Special Education Indicator in SIS''':

	If a ~~student’s Program Indicator for~~ IDEA ~~Services~~ is marked ~~“No”~~, the student ~~is not eligible nor receiving SPED services~~.		To confirm that a student's IDEA is marked as "Yes" in SIS, locate the student from student central and review the information displayed in the Student Level Data Panel.
	[[File:Idea.png\|none\|thumb\|~~601x601px~~]]		[[File:Idea indicator.png\|none\|thumb\|1181x1181px]]


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	'''Unreported ~~Tab~~''': This ~~tab~~ shows students who have been marked with a “Yes” for IDEA Services in SIS, but do not have an approval record in I-Star. This ~~tab~~ helps with identifying students who may be eligible for services but ~~were~~ not reported.		'''Unreported Section''': This section in I-Star Plus shows students who have been marked with a “Yes” for IDEA Services in SIS, but do not have an approval record in I-Star Plus. This section helps with identifying students who may be eligible for services but are currently not reported in the I-Star Plus system.
	[[File:Unreported.png\|none\|thumb\|~~435x435px~~]]		[[File:Unreported section.png\|none\|thumb\|384x384px]]


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	'''~~Recheck Edits~~''': Function in I-Star that performs all relevant error-checks on all selected approval or claim records. This updates the I-Star error reports.		'''Check Errors Button''': Function in I-Star Plus that performs all relevant error-checks on all selected approval or claim records. This updates the I-Star Plus error reports.
	[[File:~~Recheck edits~~.png\|none\|thumb\|~~731x731px~~]]		[[File:Check errors111.png\|none\|thumb\|519x519px]]

Kspees at 16:06, 20 March 2025

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	'''FTE: (Full Time Equivalency)''' FTE can be found ~~directly on~~ the ~~student approval record and on~~ the ~~claim~~. FTE represents the time in a school day that a student spends in a program. If a program cost represents a full school day, a student that only attends ½ day would have an FTE of 0.5. FTE is entered manually by I-Star users. FTE will decrease claim costs. Be very cautious when using an FTE of less than 1.0.		'''FTE: (Full Time Equivalency)''' FTE can be found in the Student Claim panel under the Participation Rates section. FTE represents the time in a school day that a student spends in a program. If a program cost represents a full school day, but a student that only attends ½ day, that student would have an FTE of 0.5. FTE is entered manually by I-Star Plus users. FTE will decrease claim costs. Be very cautious when using an FTE of less than 1.0.
	[[File:~~Fte.png\|none\|thumb\|273x273px\|Student Approval]]~~		[[File:FTE.png\|none\|thumb\|644x644px]]
	~~[[File:Fte1~~.png\|none\|thumb\|~~408x408px\|Student Claim~~]]


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	'''RCDT: (Region-County-District-Type)''' A number assigned by ISBE for public school district of residence.		'''RCDT: (Region-County-District-Type)''' A number assigned by ISBE for public school district of residence.
	[[File:~~Rcdt~~.png\|none\|thumb\|~~206x206px~~]]		[[File:Rcdts.png\|none\|thumb\|386x386px]]



	To find RCDT information for public placements, click [https://www.hbug.k12.il.us/iLeafDotNet/search.aspx HERE] to search iLeaf (Internet LEA Finder). You can find the iLeaf resource by visiting [https://www.hbug.k12.il.us/default.aspx Harrisburg Project's Website] and clicking on the iLeaf tab at the top of the page.		To find RCDT information for public placements, click [https://www.hbug.k12.il.us/iLeafDotNet/search.aspx HERE] to search iLeaf (Internet LEA Finder). You can find the iLeaf resource by visiting [https://www.hbug.k12.il.us/default.aspx Harrisburg Project's Website] and clicking on the iLeaf tab at the top of the page.

Kspees at 16:00, 20 March 2025

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			This page is dedicated to defining commonly used I-Star Plus terms and acronyms that data entry should become familiar with when navigating both student and personnel data entry.

	~~This page is dedicated to defining commonly used I-Star terms and acronyms that data entry should become familiar with when navigating both student and personnel data entry.~~


			'''ADE: (Average Daily Enrollment)''' ADE appears in the Student Claim Panel under the Participation Days section for claimable students. The ADE is a calculation that represents the days a student is in a program for claims in I-Star Plus and is used as a multiplier for costs. It is calculated automatically in I-Star Plus by dividing the Total Days Enrolled for Regular and/or Summer Term(s) by the Total Days in Session for Regular and, if applicable, Summer.
	'''ADE: (Average Daily Enrollment)''' ADE appears in the Student ~~Approval~~ under the Participation ~~box and in the Student Claim under the Costs~~ section for claimable students. The ADE is a calculation that represents the days a student is in a program for claims in I-Star and is used as a multiplier for costs. It is calculated automatically in I-Star by dividing the Total Days Enrolled for Regular and/or Summer Term(s) by the Total Days in Session for Regular and, if applicable, Summer.

	Example: 173 Days Enrolled / 173 Days in Session = 1.0 ADE		Example: 173 Days Enrolled / 173 Days in Session = 1.0 ADE
			[[File:Participation days.png\|none\|thumb\|691x691px]]
	[[File:~~Enrolled and in session~~.png\|none\|thumb\|~~335x335px~~]]