Harrisburg Project | I-Star User Guide - User contributions [en]

Case Load

2026-03-02T16:19:32Z

Kspees:

<center>(Navigate to [[Case Load Definition|< Case Load Definition]] | [[I-Star Student User Guide]] | [[Case Load Import|Case Load Import >]])</center>

To enter Student Case Load data, click on Case Load Students from the Student dropdown.
[[File:Enter caseload data.png|none|thumb|397x397px]]

To search for caseloads to edit, fill in the dropdown filters and click the magnifying glass.
[[File:Caseload filters.png|none|thumb|1468x1468px]]

Click the checkbox to the left of the student that must be edited and click the edit caseload button.
[[File:Edited selected caseload.png|none|thumb|1357x1357px]]

Make edits as needed and click Confirm Updates once finished.
[[File:Confrim update to casesload.png|none|thumb|557x557px]]

To create an End/Add on an existing caseload, click the select checkbox next to the student's name and click the "Move or End/Add Selected Caseload" button.
[[File:Endaddcaseload.png|none|thumb|1465x1465px]]

Click End/Add.
[[File:Enter the information to the edit caseload.png|none|thumb|872x872px]]

To show all caseloads for one student, type in the search filters any identifying information and all available caseloads will populate.

NOTE: Key in the end date and I-Star Plus will auto-fill the begin date on the new Caseload to the day after.
[[File:Caseload end add.png|none|thumb|1619x1619px]]
<center>(Navigate to [[Case Load Definition|< Case Load Definition]] | [[I-Star Student User Guide]] | </center>

Certifying December 1 Child Count

2026-02-24T20:04:21Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in I-Star Plus.
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star Plus, click on the '''Data Collection''' dropdown and click once more on '''Child Count Status/Certifications.'''

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE.'' [[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]

Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]

The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]

Click the VERTIFY CHILD COUNT NUMBERS button.

'''''Note: IF YOU DO NOT HAVE THE 'VERIFY CHILD COUNT NUMBERS BUTTON', YOU DO NOT HAVE THE PROPER CREDENTIALS IN I-STAR TO CERTIFY THE COUNT.'''''
[[File:VERIFY.png|none|thumb|893x893px]]

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.
[[File:VERIFIED BY.png|none|thumb|1477x1477px]]

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

Certifying December 1 Child Count

2026-02-24T15:58:08Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star Plus, click on the '''Data Collection''' dropdown and click once more on '''Child Count Status/Certifications.'''

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]

Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]

The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]

Click the VERTIFY CHILD COUNT NUMBERS button.

'''''Note: IF YOU DO NOT HAVE THE 'VERIFY CHILD COUNT NUMBERS BUTTON', YOU DO NOT HAVE THE PROPER CREDENTIALS IN I-STAR TO CERTIFY THE COUNT.'''''
[[File:VERIFY.png|none|thumb|893x893px]]

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.
[[File:VERIFIED BY.png|none|thumb|1477x1477px]]

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

Certifying December 1 Child Count

2026-02-24T15:53:20Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star Plus, click on the '''Data Collection''' dropdown and click once more on '''Child Count Status/Certifications.'''

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]

Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]

The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]

Click the VERTIFY button.

'''''Note: IF YOU DO NOT HAVE THE 'VERIFY CHILD COUNT NUMBERS BUTTON', YOU DO NOT HAVE THE PROPER CREDENTIALS IN I-STAR TO CERTIFY THE COUNT.'''''
[[File:VERIFY.png|none|thumb|893x893px]]

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.
[[File:VERIFIED BY.png|none|thumb|1477x1477px]]

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

Certifying December 1 Child Count

2026-02-24T15:52:23Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star Plus, click on the '''Data Collection''' dropdown and click once more on '''Child Count Status/Certifications.'''

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]

Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]
The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]

Click the VERTIFY button.
Note: IF YOU DO NOT HAVE THE 'VERIFY CHILD COUNT NUMBERS BUTTON', YOU DO NOT HAVE THE PROPER CREDENTIALS IN I-STAR TO CERTIFY THE COUNT.
[[File:VERIFY.png|none|thumb|893x893px]]

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.
[[File:VERIFIED BY.png|none|thumb|1477x1477px]]

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]
If an I-Star user has followed all specified steps and the "Certify" button is not available at the TOP of the screen, that individual does not have the proper security roles to certify the Child Count number for that district.

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

Certifying December 1 Child Count

2026-02-24T15:51:31Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star, click on the Data Collection dropdown and click once more on Child Count Status/Certifications

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]
The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]

Click the VERTIFY button.
Note: IF YOU DO NOT HAVE THE 'VERIFY CHILD COUNT NUMBERS BUTTON', YOU DO NOT HAVE THE PROPER CREDENTIALS IN I-STAR TO CERTIFY THE COUNT.
[[File:VERIFY.png|none|thumb|893x893px]]

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.
[[File:VERIFIED BY.png|none|thumb|1477x1477px]]

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]
If an I-Star user has followed all specified steps and the "Certify" button is not available at the TOP of the screen, that individual does not have the proper security roles to certify the Child Count number for that district.

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

File:VERIFIED BY.png

2026-02-24T15:51:17Z

Kspees:

verified by

Certifying December 1 Child Count

2026-02-24T15:50:37Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star, click on the Data Collection dropdown and click once more on Child Count Status/Certifications

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]
The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]

Click the VERTIFY button.
Note: IF YOU DO NOT HAVE THE 'VERIFY CHILD COUNT NUMBERS BUTTON', YOU DO NOT HAVE THE PROPER CREDENTIALS IN I-STAR TO CERTIFY THE COUNT.
[[File:VERIFY.png|none|thumb|893x893px]]

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]
If an I-Star user has followed all specified steps and the "Certify" button is not available at the TOP of the screen, that individual does not have the proper security roles to certify the Child Count number for that district.

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

File:VERIFY.png

2026-02-24T15:49:19Z

Kspees:

verify

File:Certify button.png

2026-02-24T15:47:18Z

Kspees:

CERTIFY BUTTON

Certifying December 1 Child Count

2026-02-23T20:24:42Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star, click on the Data Collection dropdown and click once more on Child Count Status/Certifications

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]
The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]
Click the CERTIFY button.

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]
If an I-Star user has followed all specified steps and the "Certify" button is not available at the TOP of the screen, that individual does not have the proper security roles to certify the Child Count number for that district.

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

Certifying December 1 Child Count

2026-02-13T20:41:40Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star Plus under System Listing.

From the main page of I-Star, click on the Data Collection dropdown and click once more on Child Count Status/Certifications

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]
The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]
Click the CERTIFY button.

'''*MISSING A SCREENSHOT HERE*'''

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]
If an I-Star user has followed all specified steps and the "Certify" button is not available at the TOP of the screen, that individual does not have the proper security roles to certify the Child Count number for that district.

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

Certifying December 1 Child Count

2026-02-10T19:50:36Z

Kspees:

'''What is the December 1 Child Count?'''

''States must count and report an unduplicated number of children with disabilities receiving special education and related services between Oct. 1 and Dec. 1 of each year, according to the Code of Federal Regulations that govern Part B of the Individuals with Disabilities Education Act (IDEA) (see 34 CFR Sections 300.640 and 300.641). Per Section 2-3.30 of the School Code Illinois uses Dec. 1 to compile an unduplicated count of students with disabilities reported annually to the federal government.''

'''The Current Year Child Count Numbers are used for:'''

* State Performance Plan Indicators 5, 6, 8, 9 and 10
* Special Education Tuition Cost Sheets
* Nonpublic Proportionate Share (Fund L,P)

'''The Previous Year Child Count Numbers are used for:'''

* Special Ed Profile
* IDEA Excess Cost Worksheet (MOE)
* Indicator 4B
* ISBE Report Card

'''Who Certifies the December 1 Child Count?'''

* District Superintendent
* Designated Individual with District Administrator Roles in IWAS
* ''Although a cooperative may manage I-Star Plus data throughout the fiscal year, cooperatives '''do not have the authority to certify''' on behalf of a member district''

'''TO CERTIFY THE DECEMBER 1 CHILD COUNT:'''

Log into the IWAS system and then to I-Star under System Listing.

From the main page of I-Star, click on the Data Collection dropdown and click once more on Child Count Status/Certifications

''NOTE: Districts are not permitted to certify until the final numbers have been released by ISBE. Until then, the district's student count will remain at 0.''[[File:Certifying Dec 1 Child Count.png|none|thumb|445x445px]]Click the + sign next to your district's name.
[[File:Certify the child count.png|none|thumb|497x497px]]
The District Superintendent/District Administrator can then review the final 2026 Child Count number prior to certifying.

NOTE: The number reported CANNOT be changed. All edits in I-Star Plus should have occurred prior to the certification period opening for districts.
[[File:Current Child Count totals.png|none|thumb|643x643px]]
Click the CERTIFY button.

'''*MISSING A SCREENSHOT HERE*'''

Click the X to close the current window and confirm that the 'Status' column has updated to show the IWAS account name & timestamp.

If the Status is labeled "Not Verified" the Child Count was not properly certified.
[[File:Not Certified.png|none|thumb]]
If an I-Star user has followed all specified steps and the "Certify" button is not available at the TOP of the screen, that individual does not have the proper security roles to certify the Child Count number for that district.

For questions and/or concerns regarding the certification process, please contact Harrisburg Project at support@hbug.k12.il.us or (800)-635-5274.

File:Not Certified.png

2026-02-10T19:47:38Z

Kspees:

Not Certified

File:Current Child Count totals.png

2026-02-10T19:34:05Z

Kspees:

Current Child Count Totals

File:Certify the child count.png

2026-02-10T19:30:45Z

Kspees:

Certify the child count

Certifying December 1 Child Count

2026-02-10T18:00:35Z

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Certifying December 1 Child Count

2026-02-10T17:43:07Z

Kspees:

Certifying December 1 Child Count

2026-02-10T17:37:06Z

Kspees: Created page with "What is the 445x445px 1095x1095px"

File:Dec 1 Child Count.png

2026-02-10T17:34:37Z

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Dec 1 Child Count

File:Certifying Dec 1 Child Count.png

2026-02-10T17:32:48Z

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Certifying Dec 1 Child Count

I-Star Plus Admin User Guide

2026-02-10T17:31:41Z

Kspees:

<center>(Navigate to [[I-Star Student User Guide]] | [[I-Star Personnel User Guide]])</center>

'''[[I-Star Admin|I-Star Plus District Security Administrator]]'''

* [[Checklist to Prepare]]
* [[IWAS Account]]
** [[I-Star Application|I-Star Plus Application]]
* [[I-Star Plus User Roles Requests|I-Star Plus User Roles / Requests]]
** [[Assign Security Roles]]
* [[Landing Page|Dashboard]]
* [[LEA List Maintenance]]
* [[Custom Events]]
* [[Custom Notes]]
* [[Site Personnel Pupil Contacts|Site Personnel/Pupil Contacts]]
* [[Upload Permission Instructions]]
* [[Mass Change]]
* [[Certifying December 1 Child Count]] <center>(Navigate to [[I-Star Student User Guide]] | [[I-Star Personnel User Guide]])</center>

I-Star Plus Admin User Guide

2026-02-10T17:31:19Z

Kspees:

<center>(Navigate to [[I-Star Student User Guide]] | [[I-Star Personnel User Guide]])</center>

'''[[I-Star Admin|I-Star Plus District Security Administrator]]'''

* [[Checklist to Prepare]]
* [[IWAS Account]]
** [[I-Star Application|I-Star Plus Application]]
* [[I-Star Plus User Roles Requests|I-Star Plus User Roles / Requests]]
** [[Assign Security Roles]]
* [[Landing Page|Dashboard]]
* [[LEA List Maintenance]]
* [[Custom Events]]
* [[Custom Notes]]
* [[Site Personnel Pupil Contacts|Site Personnel/Pupil Contacts]]
* [[Upload Permission Instructions]]
* [[Mass Change]]
* Certifying December 1 Child Count <center>(Navigate to [[I-Star Student User Guide]] | [[I-Star Personnel User Guide]])</center>

Indicator 13

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<center>(Navigate to [[Indicator 11|< Indicator 11]] | [[I-Star Student User Guide]] | [[Student Profile|Student Profile >]])</center>

''Indicator 13'' measures the percentage of students who are 16 years of age and older with an IEP that includes appropriate measurable post secondary goals that are annually updated and based upon an age-appropriate transition assessment and transition services, including course of study, that will reasonably enable the student to meet those post secondary goals. There also must be evidence that the student was invited to the IEP team meeting where transition services are to be discussed and that, if appropriate, a representative of any participating agency was invited to the IEP team meeting with the prior consent of the parent or student who has reached the age of majority (20 U.S.C. 1416(a)(3)(B)).

Ill. Adm. Code, Section 226.230(c) requires that the student’s IEP must contain a transition plan by the time the student is 14½ years of age, so clients must report Indicator 13 data for all students with IEPs ages 14½ or older. ''Indicator 13'' information is not required for students reported under Fund Codes L, P, N, and U and ''Indicator 13'' data for these records will not be transmitted to ISBE; I-Star clients may still enter this data if they wish to track it locally. Errors and warnings will not be generated for students with Fund Codes L, P, N, or U (despite the indication of an error/warning on the Transition screen in I-Star) since this data is not required for these fund codes.

The collection of this data has been incorporated into I-Star under the Secondary Transition/''Indicator 13'' button. I-Star will produce warnings for all students who are 14½ or older with transition data that do not meet the requirements of ''Indicator 13''.

From the '''Student''' drop-down menu, select '''Student Central'''.
[[File:111.png|none|thumb]]

You can search for students by several different filters such as Student SIS ID, Last Name, First Name, School Year, and/or Resident District.

Click the magnifying glass icon to search.
[[File:GLASS.png|none|thumb|767x767px]]

Click the "13" icon next to the approval record that requires data.
[[File:13.png|none|thumb|975x975px]]

Begin entering the data from the transition form.

OTE: In order for an ''IEP to meet the requirements'' of State Performance Plan Indicator 13 and to prevent a '''WARNING''' on the student approval record, the following must be true in the transition data reported for students (with reported I-Star records) ages 14½ or older:

· If items 1a through 8r are all answered '''Yes''', then the ''IEP meets Indicator 13 requirements''. I-Star will automatically default the answers of 8s and 8t with '''No'''.

· If items 1a through 7q, 8s, and 8t are ALL answered '''Yes''' AND 8r is answered '''No''', then the IEP ''meets Indicator 13 requirements''.

· If one or more items are answered '''No''', with the exception of question 8, then the IEP '''does not meet''' Indicator 13 requirements.

The final question ''(Does the IEP meet the requirements of Indicator 13?)'' will be automatically updated by I-Star once all checklist questions have been answered.

For all questions, the answer '''Yes''' indicates that the requirement is complete in the student’s transition plan. The answer '''No''' indicates that the requirement in missing from the student’s transition plan, but should be there since the question is applicable for this student.

A '''WARNING''' will ''not'' prevent the student approval record from being approved by ISBE. This simply is an alert to the client that the '''IEP does not meet the requirements of State Performance Plan Indicator 13 and that the IEP should be revised to meet these requirements'''. Be advised that records ''not in compliance'' with State Performance Plan Indicator 13 will be reviewed by ISBE.

To prevent an '''ERROR''' for State Performance Plan Indicator 13, the following must be entered in

the transition data for students (with reported I-Star records) ages 14½ or older:

· Answer items 1a-8t on the checklist.

An '''ERROR''' will prevent the student approval record from being approved by ISBE. Clients must complete all questions in order for the '''ERROR''' to be removed and to allow a successful approval.

In the event that Indicator 13 data is '''NOT''' available by the time the student turns ''14 1/2 years of age'', I-Star will ''still'' require the data and generate a fatal error on the student's approval record.

If the data is not available, districts can still enter data until the correct data has been finalized for Indicator 13.
[[File:Spp13withoutcheckbox.png|none|thumb|741x741px]]

If all survey questions are answered and the “Yes” button turns blue, the student’s Indicator 13 is in compliance.
[[File:Yes.png|none|thumb]]

If all survey questions are answered and the “No” button turns blue, the student’s Indicator 13 is NOT in compliance.
[[File:No.png|none|thumb]]

If all survey questions are answered and the “Incomplete” button turns blue, 1 or more of the Indicator 13 survey questions has not been answered.
[[File:Incom.png|none|thumb]]

When completed, click ‘save’
[[File:Saveand.png|none|thumb|543x543px]]

To return to student central, click cancel.
[[File:Return to student central1.png|none|thumb|575x575px]]

<center></center>

File:Spp13withoutcheckbox.png

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spp13withoutcheckbox

Searching for Students

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From the '''Student''' drop-down menu, select '''Student Central.'''
[[File:Searching11111.png|none|thumb]]
You can search for students by using several different filters such as Student SIS ID #, Last Name, First Name or School Year.[[File:Sis-.png|none|thumb|664x664px]]

All available approval records for the student will populate on the upper left-hand corner of your screen.

[[File:Lefthand.png|none|thumb|766x766px]]

Note: If searching by the student's name, a record will not populate on the left-hand side of your screen but student detail panels will still populate on the right-hand side.
[[File:Searching by name.png|none|thumb|1551x1551px]]

Click on the approval record that you wish to view details on and all available fields will populate on the right-hand side of the screen including:

Student Level Data:
[[File:Studentlevel.png|none|thumb|550x550px]]

Student Approval Data:
[[File:Studentapprovaldata.png|none|thumb|450x450px]]

Student Claims:
[[File:Studentclaim.png|none|thumb|441x441px]]

Caseload:
[[File:Caseloadname.png|none|thumb|440x440px]]

Notes/Events:
[[File:Notesandeventspod.png|none|thumb|436x436px]]
<center></center>

Site Personnel Pupil Contacts

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<center>(Navigate to [[Custom Notes|< Custom Notes]] | [[I-Star Admin User Guide]])</center>

In some cases, it is necessary for a student’s current district to contact the previous district.

For example, if you’ve '''[https://youtu.be/gnvC3DRTEVk added a new student]''' to your district but the ''error code F-084 code'' (pictured below) populates onto the approval record, ''two active records'' in I-Star have overlapping dates.
[[File:Harrisburg123.png|none|thumb|779x779px]]

Your error code will specify which district is responsible for overlapping with your record. Additionally, the other district will receive the '''same error code,''' but with your district information.

Once you know which district '''you must contact''' to correct errors, click the "'''Resources'''" tab from the I-Star Plus header and then click on '''Student Contact'''.

''Note: The I-Star PLUS header is available regardless of the current selected screen.''
[[File:Site pupil contact.png|none|thumb]]

Upon selecting, a new browser page will open with a list of all student data contacts for all districts.
[[File:Student data entry pupil.png|none|thumb|811x811px]]

To search for a specific district, hit “'''Ctrl+ F'''” on your keyboard to bring up the search bar. Type in the ''district information'' for which you are searching and hit enter.
[[File:Search harrisburg.png|none|thumb|423x423px]]

The search filters will highlight the district in '''blue'''.
[[File:Cusd3.png|none|thumb|480x480px]]

The person responsible for handling the student data entry will populate in '''bold''' above the district(s) that they manage.

Note: If data is managed by a ''cooperative'' and not a standalone district, the contact’s name will be displayed above all districts that they manage along with the ''telephone number'' and ''email address''.

'''00ISBE Harrisburg Project ### l8484 I-Star Client Support'''

'''Client Support Staff [[Mailto:support@hbug.k12.il.us|support@hbug.k12.il.us]] 800-635-5274'''

The same type of report can be selected if you require reaching out to another district in regards to '''personnel-related inquiries'''. Click on the '''Resources''' tab and then click on '''Personnel Contact'''.
[[File:Personnel site contact.png|none|thumb]]

Upon selecting, a new browser page will open with a list of all personnel data contacts for all districts.
[[File:Reporting entitiy.png|none|thumb|849x849px]]

Search for the ''personnel contact'' for each district by also hitting ‘'''Ctrl+F'''’ on your keyboard and typing in the ''district information'' for which you require information.

Either report has a '''print option''' in the top, right-corner of the new browser window. Simply click the print icon and add to your existing records.
[[File:Printoptionforsitepupupil.png|none|thumb|410x410px]]

<center>(Navigate to [[Custom Notes|< Custom Notes]] | [[I-Star Admin User Guide]])</center>

File:Personnel site contact.png

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personnel site contact

File:Site pupil contact.png

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site pupil contact

NEW! Import Files for Early Childhood Service Location

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The purpose of this new import is to allow districts and cooperatives the ability to edit student approval data in an alternate setting for the new Early Childhood Service Location collection in I-Star.

Login to I-Star Plus and go to the [[Searching for Students|Student Approval Search page]].

From the search page, filter to grade = Preschool.

Click the "Export using Import Function" button to create an Excel file.

When Excel file populates, click "Enable Editing" at the top of the screen.

From Excel, remove Fund N and U records from the Fund Code column (column Q) as those records are not required to have Special Education Service Location information and click "OK".

From Excel, filter by Serving School (Column N).

For each serving school listed on the Excel spreadsheet, update all columns regarding Special Education Service Location (Column BS - Column BZ)

Column BS is required for all preschool students. Column BS must contain a number 1-7. See description of each number below:

# Head Start
# PFA/PFAE (School-Based)
# PFA/PFAE (Community-Based)
# Child Care
# Private Preschool
# Public School District
# Special Ed Cooperative

Column BT = Receive Majority of Services Box

Column BU = Is Service Location Different Box

BT = 0 for receiving Majority Of Special Ed services at another location.

BT = 1 for receiving Majority of Special Ed services at this location.

BU = 0 if Special Ed Service Location is the Serving School.

BU = 1 for Special Ed Service Location is different than the Serving School.

If BU = 1, then fill in the BV through BZ columns with name and address of serving location.

Save spreadsheet once appropriate columns are filled in.

From I-Star, click on the "Upload Files" tab.

Click the "add" button.

Click "choose file" to attach the previously edited Excel document.

Make sure the "Skip First Row" box is checked.

Verify all information is correct and click "submit".

If the upload was completed successfully, the user will receive a confirmation email once the upload is complete. The confirmation will come to the email that is on file with IWAS.

Main Page

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== Welcome to the Harrisburg Project I-Star Plus User Guide! ==
[[File:Harrisburg Project Graphic.png|none|thumb|944x944px]]
<blockquote>The Illinois State Board of Education has developed a web-based special education reporting system called I-Star. This database system is a management tool for districts in Illinois. A web-based IEP is integrated with the new personnel and pupil reporting systems, which are currently in pilot testing. The student demographic data is pulled directly from the Student Information System (SIS). Instant error checking in I-Star will help your district achieve federal and State Performance Plan Indicators compliance. The web-based IEP, Student Approval and Personnel Approval reporting tools will be available to school districts, free of charge.

* [[I-Star Admin User Guide|I-Star Plus '''Admin''' User Guide]]

* [[I-Star Student User Guide|I-Star Plus '''Student''' User Guide]]

* [[I-Star Plus Personnel User Guide]]

* [[Common I-Star Terms and Acronyms|Common I-Star Plus Terms and Acronyms]]</blockquote>

NEW in SY24-25: Early Childhood Service Location

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#REDIRECT [[Early Childhood Service Location]]

Early Childhood Service Location

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Effective immediately for '''SY24-25''', ISBE has released '''''new data entry fields for Early Childhood students'''''. Each early childhood student will require the Service Location information completed on his/her student approval record in I-Star Plus. This applies to all students in grade level PreK.

'''To view Harrisburg Project’s training video demonstrating how to address the new data entry fields, click [https://www.youtube.com/watch?v=kPbeAja32wU HERE].'''

Search for the early childhood student whom your district needs to address. For instructions on how to search for students, click [https://www.youtube.com/watch?v=qGk-oI-dKcc&list=PLl26Jy9n6_ruf1kt1_lEnunvPV5euSHap&index=19 HERE].

Once the student is found, click on the name to open up the student panels on the right-hand side of your screen.

Click on the edit button inside the Student Approval Data panel.
[[File:Editing the student approval data panel.png|none|thumb|1035x1035px]]

SPECIAL EDUCATION SERVICE LOCATION: From the dropdown, select the location where the special education services for each early childhood student takes place.

* Child Care

* Head Start

* PFA/PFAE (community-based): Preschool for All Expansion

* PFA/PFAE (school-based): Preschool for All Expansion

* Private Preschool

* Public School District

* Special Ed Cooperative
[[File:Special education service type location.png|none|thumb|823x823px]]

''If the majority of special education services are provided at the special education service location that was selected in the dropdown'', '''check''' the ‘Receive Majority Here Flag’ box.
[[File:Receive majority here flag.png|none|thumb|888x888px]]

''If the service location where the student is receiving their special education services is different than the serving school location'', '''check''' the ‘Service Location Different than Serving School’ box.
[[File:Special ed location is different.png|none|thumb|890x890px]]

If the ‘Sped Serv Loc Different’ box is checked, '''new fields will auto-populate for data entry to key in additional information regarding the student’s special education location.'''
[[File:TEST TEXT BOXES FOR SPED LOCATION.png|none|thumb|586x586px]]

Saving the approval record is not permitted if the appropriate fields are not addressed.
[[File:Required data entry boxes.png|none|thumb|894x894px]]

Once all appropriate fields are addressed, click ‘'''Check Errors'''’ at the bottom of the student’s approval record.
[[File:Check errors.png|none|thumb|624x624px]]

To return to the main student central page, click cancel at the bottom of the approval record.
[[File:Click cancel.png|none|thumb|839x839px]]

I-Star Plus Student User Guide

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<center>(Navigate to [[I-Star Personnel User Guide]] | [[I-Star Admin User Guide]])</center>

'''[[I-Star Student Approval|I-Star Plus Student Approval]]'''

*[[Searching for Students]]
*[[Student Analytics]]
* [[Adding Student Approval Record]]
* [[Editing Student Approval Record]]
* [[Deleting Student Approval Record]]
* [[End Add|End/Add]]
* [[Case Load Definition]]
** [[Case Load]]
* [[Student Approval Recheck Edits]]
* [[Indicator 11]]
* [[Indicator 13]]
* [[Indicator 14]]
* [[Student Profile|Student Level Data]]
** [[Other Information]]
** [[Notes]]
** [[Events]]

* [[Youth in Care Tab]]
* [[Un-Reported Tab]]
* [[Student Reports]]
* [[I-Star Student Reimbursement|I-Star Plus Student Reimbursement]]
** [[Adding Reimbursement Record]]
*[[Program Definition Program Method|Program Definition & Program Method]]
*[[Significant Disproportionality]]
* [[Room and Board]]
** [[Room and Board Approvals]]
** [[Room and Board Claims]]
** [[Residential Reports]]
*[[Private Facility Details]]
*[[How to Show or Hide SIS Enrollment]]
*[[NEW Interpreter Data Collection in I-Star|Interpreter Data]]
*[[Dually Enrolled Checkbox]]
*[[Updating Disability N (Developmental Delay)]]
*[[NEW in SY24-25: Early Childhood Service Location|Early Childhood Service Location]]
*[[NEW! Import Files for Early Childhood Service Location]]
<center>(Navigate to [[I-Star Personnel User Guide]] | [[I-Star Admin User Guide]])</center>

NEW Interpreter Data Collection in I-Star

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#REDIRECT [[Interpreter Data]]

Interpreter Data

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A-1. What is a “'''qualified interpreter'''”? A qualified interpreter is defined by 23 IAC 226.75 as a school staff member or other personnel who is bilingual and demonstrably qualified and competent to interpret between English and another language, trained in providing the interpretations requested and sufficiently knowledgeable in both languages of any specialized terminology needed, and trained in the ethics of interpretation. The qualified interpreter could be an individual that a Local Educational Agency (LEA) has on staff or an individual the LEA contracts with on an as-needed basis.

''To become a qualified interpreter, one must complete at least nine hours of training in the following areas: • Interpreting into and out of English''

''• Interpretation standards of practice, sight translation, ethics, and confidentiality''

''• Role of the interpreter and role boundaries • Respect, impartiality, professionalism, fundamentals of the effects of cultural differences on effective interpretation, and advocacy for communication''

''• Proper and improper interpretation techniques as depicted in video format''

''. • [https://www.isbe.net/Documents/Qualified-Interpreters-Code-of-Ethics.pdf Interpreter Code of Ethics as adopted by ISBE]''

To review ISBE's official Guidance Document regarding Qualified Interpreting and Translation Requirements, click [https://www.isbe.net/Documents/Qualified-Interpreters-Translation-Req.pdf HERE].

To report '''Interpreter Data''', click the '''Interpreter Button''' on the landing page in I-Star.
[[File:Interpreter.png|none|thumb|491x491px]]

Select the '''Resident District''' to begin reporting data.
[[File:Interpreter1.png|none|thumb|660x660px]]

If you are a '''stand-a-lone district''' reporting your own data, ''you will only see your district in the dropdown''. If you are a '''cooperative''' managing data for multiple districts in your jurisdiction, ''you will see all of your districts in the dropdown''.

Once the district you are reporting Interpreter Data for has been selected, click '''“add”''' in the middle of the screen.
[[File:Interpreter2.png|none|thumb|728x728px]]

''Select the Resident School'' that performed the IEP meetings and then ''select the Requested Language''.
[[File:Interpreter3.png|none|thumb|975x975px]]

'''The first section requires data regarding the requests for interpreters ''during the school year''.'''
[[File:Interpreter4.png|none|thumb|975x975px]]

The first field asks for the '''number of requests for an interpreter''', '''previously requested interpretation services''' or '''times otherwise indicated that an interpreter was necessary to ensure meaningful parental involvement in the IEP meeting'''.
[[File:Interpreter5.png|none|thumb|874x874px]]

Moving down, '''report the number of requests where a qualified interpreter was provided at the IEP meeting'''.
[[File:Interpreter6.png|none|thumb|881x881px]]

Next, '''enter the number of requests from the parent that the interpreters serve no other role in the IEP meeting'''.
[[File:Interpreter7.png|none|thumb|878x878px]]

Then, '''enter the number of requests granted by the district for the interpreter to serve no other role in the IEP meeting'''.
[[File:Interpreter8.png|none|thumb|951x951px]]

'''The second portion of this data requirement is for translations of the conference recommendations form.'''
[[File:Int.png|none|thumb|800x800px]]

First, '''enter the number of translations requested, previously requested translation services, or times otherwise indicated translation was necessary'''.
[[File:Interpreter10.png|none|thumb|975x975px]]

Next, '''enter the number of translations that were provided'''.
[[File:Interpreter11.png|none|thumb|975x975px]]

Moving down, '''enter the number of translations that were provided at the time of the IEP meeting'''.
[[File:Interpreter12.png|none|thumb|975x975px]]

Then, '''enter the average school days taken to provide translations'''.
[[File:Interpreter13.png|none|thumb|975x975px]]

''To calculate the average school days taken to provide translations:''

1. Add up the number of days for each student between the IEP meeting and when the translated form was provided.

2. Divide by the total number of students that required a translation

'''The third portion of this data collection is for translations for the IEP forms.'''
[[File:Interpreter14.png|none|thumb|975x975px]]

First''', enter the number of translations requested, previously requested translation services, or times otherwise indicated that translation was necessary'''.
[[File:Interpreter15.png|none|thumb|975x975px]]

Next, '''enter the number of times the translated form was provided'''.
[[File:Interpreter16.png|none|thumb|975x975px]]

Moving down, '''enter the number of times that the translated form was provided within 30 days of the IEP meeting'''. ''All percentages will calculate automatically in I-Star based on data entry''.
[[File:Interpreter17.png|none|thumb|975x975px]]

Lastly, enter the average number of school days between the IEP meeting and when the translated form was provided.
[[File:Interpreter18.png|none|thumb|975x975px]]

''To calculate the average number of school days between the IEP meeting and when the translated form was provided:''

1. Add up the number of days for each student between the IEP meeting and when the translated form was provided.

2. Divide that number by the total number of students that required a translation.

Once all data has been addressed on the form, click ‘'''add'''’.
[[File:Interpreter19.png|none|thumb|645x645px]]

To edit the data at a ''later time'', click the '''pencil icon'''.
[[File:Interpreter20.png|none|thumb|554x554px]]

Once you have '''completed reporting''' interpreter data for the school year, ''click'' the check box that reads ‘''I am Done Reporting’'' then click ‘'''Save'''’.
[[File:Interpreter21.png|none|thumb|416x416px]]

Once the box has been checked, '''all remaining schools in the district or districts ill auto-fill with zeros'''.
[[File:Interpreter22.png|none|thumb|975x975px]]

If your district or districts '''do not have any requests for interpreters or translators''', then simply check the box that reads ‘''Interpreters and/or Translators Were Not Requested in my District''’ and click ‘'''Confirm'''’.
[[File:Interpreter23.png|none|thumb|898x898px]]

Clicking ‘Confirm’ '''will report zeros for all the schools in the district or districts selected'''.
[[File:Interpreter24.png|none|thumb|975x975px]]

''For additional support, contact Harrisburg Project by phone at 1-800-635-5274 or email support at support@hbug.k12.il.us''

I-Star Plus Student User Guide

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<center>(Navigate to [[I-Star Personnel User Guide]] | [[I-Star Admin User Guide]])</center>

'''[[I-Star Student Approval|I-Star Plus Student Approval]]'''

*[[Searching for Students]]
*[[Student Analytics]]
* [[Adding Student Approval Record]]
* [[Editing Student Approval Record]]
* [[Deleting Student Approval Record]]
* [[End Add|End/Add]]
* [[Case Load Definition]]
** [[Case Load]]
* [[Student Approval Recheck Edits]]
* [[Indicator 11]]
* [[Indicator 13]]
* [[Indicator 14]]
* [[Student Profile|Student Level Data]]
** [[Other Information]]
** [[Notes]]
** [[Events]]

* [[Youth in Care Tab]]
* [[Un-Reported Tab]]
* [[Student Reports]]
* [[I-Star Student Reimbursement|I-Star Plus Student Reimbursement]]
** [[Adding Reimbursement Record]]
*[[Program Definition Program Method|Program Definition & Program Method]]
*[[Significant Disproportionality]]
* [[Room and Board]]
** [[Room and Board Approvals]]
** [[Room and Board Claims]]
** [[Residential Reports]]
*[[Private Facility Details]]
*[[How to Show or Hide SIS Enrollment]]
*[[NEW Interpreter Data Collection in I-Star|Interpreter Data]]
*[[Dually Enrolled Checkbox]]
*[[Updating Disability N (Developmental Delay)]]
*[[NEW in SY24-25: Early Childhood Service Location|NEW! Early Childhood Service Location]]
*[[NEW! Import Files for Early Childhood Service Location]]
<center>(Navigate to [[I-Star Personnel User Guide]] | [[I-Star Admin User Guide]])</center>

I-Star Plus Student User Guide

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<center>(Navigate to [[I-Star Personnel User Guide]] | [[I-Star Admin User Guide]])</center>

'''[[I-Star Student Approval|I-Star Plus Student Approval]]'''

*[[Searching for Students]]
*[[Student Analytics]]
* [[Adding Student Approval Record]]
* [[Editing Student Approval Record]]
* [[Deleting Student Approval Record]]
* [[End Add|End/Add]]
* [[Case Load Definition]]
** [[Case Load]]
* [[Student Approval Recheck Edits]]
* [[Indicator 11]]
* [[Indicator 13]]
* [[Indicator 14]]
* [[Student Profile|Student Level Data]]
** [[Other Information]]
** [[Notes]]
** [[Events]]

* [[Youth in Care Tab]]
* [[Un-Reported Tab]]
* [[Student Reports]]
* [[I-Star Student Reimbursement|I-Star Plus Student Reimbursement]]
** [[Adding Reimbursement Record]]
*[[Program Definition Program Method|Program Definition & Program Method]]
*[[Significant Disproportionality]]
* [[Room and Board]]
** [[Room and Board Approvals]]
** [[Room and Board Claims]]
** [[Residential Reports]]
*[[Private Facility Details]]
*[[How to Show or Hide SIS Enrollment]]
*[[NEW Interpreter Data Collection in I-Star|Interpreter Data Collection in I-Star]]
*[[Dually Enrolled Checkbox]]
*[[Updating Disability N (Developmental Delay)]]
*[[NEW in SY24-25: Early Childhood Service Location|NEW! Early Childhood Service Location]]
*[[NEW! Import Files for Early Childhood Service Location]]
<center>(Navigate to [[I-Star Personnel User Guide]] | [[I-Star Admin User Guide]])</center>

I-Star Student Reimbursement

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#REDIRECT [[I-Star Plus Student Reimbursement]]

I-Star Plus Student Reimbursement

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Mass Change

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NOTE: Only District Security Administrators in I-Star Plus have access to '''Mass Change'''. To ''update current permissions or request access'' for the District Security Administrator role, click [https://www.youtube.com/watch?v=4ZE3KpCM30w HERE] for instructions.

'''ADDITIONAL NOTES:'''

'''Mass Change should be completed BEFORE any end/adds are performed in the new school year! Mass change will update begin dates on all records; not just the first record.'''

'''Mass Change function can be used more than once. (If data entry does not have all the data the first time, districts are permitted to come back later and make the necessary changes once all data is retrieved)'''

Once the ''correct permissions'' have been assigned in I-Star Plus, to [https://www.hbug.k12.il.us/Resources/2024/SNY_Mass_Change_in_I_Star_22_23.pdf complete mass change], users must click on '''Utilities''' and then select '''Mass Change'''.
[[File:Districtsecurityadmin.png|none|thumb|921x921px]]
[[File:Utilitiesmasschange.png|none|thumb|428x428px]]

<nowiki>**************************************************************************************************</nowiki>

'''MASS CHANGE INSTRUCTIONS FOR A COOPERATIVE ARE PROVIDED BELOW.'''

(FOR INSTRUCTIONS REGARDING HOW TO COMPLETE MASS CHANGE FOR COOPERATIVES, SKIP TO SECTION A NEAR THE BOTTOM OF THIS PAGE)

'''SECTION 1: STUDENT APPROVAL BEGIN DATES (REQUIRED)'''

Confirm the correct school year defaults in the School Year dropdown.
[[File:School yeardropdown.png|none|thumb|853x853px]]

Ensure that the "Student Approval Begin Dates" is toggled to "yes" and "Use School Calendar" is also toggled to "yes".
[[File:Residentorservingdistrict.png|none|thumb|624x624px]]

<nowiki>***</nowiki>NOTE: An example of when data entry would require the use of "Set by Grade" during Mass Change would be to change the start date of PreK students who may start later than the rest of the student body.
[[File:Set by grade1.png|none|thumb|402x402px]]

Users can select the bubble to '''either''' change the student approval begin dates by ''Resident District:''
[[File:Residentdistrictstartdate.png|none|thumb|402x402px]]

Or by ''Serving District''.

Using the serving district option will allow districts to edit begin dates for outplaced students after the in-district students have been addressed.
[[File:Serving district.png|none|thumb|770x770px]]

If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the new fiscal year.''' Click "Select All" to check all boxes next to the available districts and then click "''Use For All''" if all student approval start dates will be the same. ''Users can'' ''manually edit the start dates if they are different''.
[[File:Select and use for all.png|none|thumb|806x806px]]

'''SECTION 2: CASELOAD BEGIN DATES (OPTIONAL)'''

'''''If you are unsure if your district utilizes the optional feature of Caseloads in I-Star, click [https://www.hbug.k12.il.us/Resources/Training/Case_Load_in_I_Star.pdf HERE] to get more information.'''''

'''OPTIONAL:''' After the REQUIRED piece of Mass Change is addressed (''Change Student Approval Begin Dates''), users may also choose to '''Change Caseload Begin Dates'''. Simply toggle the Change Caseload Begin Dates from No to Yes. Districts can change the Case Load begin dates "By Class Location" or "By Class". Districts may also click "Use for All" if the begin date applies to all current Caseloads.
[[File:Caseload begin dates.png|none|thumb|945x945px]]

'''SECTION 3: MISCELLANEOUS OPTIONS (OPTIONAL)'''

I-Star users may also wish to '''Detach Programs from FACTS records'''. Checking this option in the Miscellaneous Options section of Mass Change will '''remove the program selection on the student claim record for the new school year.'''

'''''If you are unsure if your district creates programs in I-Star, click [https://www.hbug.k12.il.us/Resources/Training/All_Claims_Packet_22_23.pdf HERE] for an overview on Programs and Claims.'''''

[[File:Detach programs from facts.png|none|thumb|434x434px]]

I-Star users may also wish to '''Clear Personnel Salaries'''. Checking this option in Mass Change will '''remove personnel salaries from the personnel approval'''. ''Keep in mind that this data will also be removed from the previous year's program that those personnel are attached to (P5066B)''.
[[File:Clear personnel salaries.png|none|thumb|440x440px]]

For instructions on how to enter personnel salaries and where they are located, click [[Adding Personnel Salary Information Offsets|HERE]]. [[File:Salary data for mass change.png|none|thumb|848x848px]]

I-Star Plus users may also wish to '''Clear Days/Costs'''. Checking this option in Mass Change will '''remove the participation days and educational costs from the student claim records'''. ''Keep in mind, this data will also be removed from the previous school year's programs that those students are attached to (S5066B).''
[[File:Clear days and costs.png|none|thumb|377x377px]]

Once all fields are addressed, scroll back up to the top and click '''Make Changes.'''
[[File:Click make changes.png|none|thumb|1031x1031px]]

Follow the prompt on the pop-up box.
[[File:Confrim action box.png|none|thumb|372x372px]]

Once Mass Change is '''complete''', a confirmation box will appear on the bottom, right-hand side of the screen. Users may print confirmation of mass change by clicking the '''Print Mass Changes button'''.
[[File:Pop up box for confirmation.png|none|thumb|361x361px]]

To print confirmation of mass change for your records, click the Print button at the top of your screen.
[[File:Print mass change1.png|none|thumb|940x940px]]

The following report will generate.
[[File:Mass change report.png|none|thumb|742x742px]]

To print the report, click the icon indicated below and choose your preferred means of saving prior to printing.
[[File:Save and print mass change.png|none|thumb]]

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'''SECTION A: MASS CHANGE INSTRUCTIONS FOR SINGLE DISTRICTS ARE PROVIDED BELOW.'''

Ensure that the 'Change Student Approval Begin Dates' button is toggled to YES.

Toggle the 'Use School Calendar' from No to Yes if using the current, reported school calendar on file with ISBE.
[[File:TOGGLE THE STUDENT APPROVAL BEGIN DATES BUTTON.png|none|thumb|982x982px]]

Select whether the district's begin dates should be changed 'by resident district' or 'by serving district'.
[[File:Approval begin dates.png|none|thumb|432x432px]]

If the correct start date does not auto-fill in the ''Begin Date box'', key in the '''correct start date for the new fiscal year.''' Click "Select All" to check all boxes next to the available district and then click "''Use For All''" if all student approval start dates will be the same. ''Users can'' ''manually edit the start dates if they are different''.
[[File:Select all and use for all.png|none|thumb|885x885px]]

To address the other optional features of mass change, scroll back up to sections 2 and 3.

'''SECTION 4: STUDENT APPROVAL END DATES (OPTIONAL)'''

'''OPTIONAL:''' After the REQUIRED piece of Mass Change is addressed and begin date changes have been made (''Change Student Approval Begin Dates''), users may also choose to '''Mass Change End Dates'''. Simply toggle the Student Approval End Dates from No to Yes and fill in the required fields.
[[File:Mass change end dates.png|none|thumb|923x923px]]

File:Mass change end dates.png

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Upload Permission Instructions

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'''Coop Permissions:'''

By default, permissions are set to give coops authorization to manage and roll data. Permissions will roll forward from year to year, but should be reviewed by the district each year. The following permissions may be given by the district to the authorized coop.

· Student Approvals (enter, edit and rollover the data)

· Student Claims (edit data)

· Personnel Approvals (enter, edit and rollover the data)

· Personnel Claims (edit data)

· Authorize Upload (left over from IWAS authorization, not used by ISTAR)

By giving permissions to the coop to manage data, you are giving them permission to enter, edit and rollover the data. District users will still be able to edit data for their district, but will NOT be able to rollover data.

By restricting permissions to the coop to manage data, you are giving coop users permission to view data, but not to enter, edit or rollover the data. If the coop is restricted, then District Administrator will be responsible to enter, add and rollover data.

Permissions may be changed by the District Administrator as needed. Press the Edit button in order to enable fields and make changes. Press the Save button to save changes.

'''Accessing the Upload Permissions Page'''

To access the Permissions page, click the Utilities dropdown and select Upload Permissions.
[[File:Upload permissions.png|none|thumb]]

'''Stand-alone districts:'''

Most stand-alone districts will not need to enter permissions.

HOWEVER, districts who are withdrawing from a COOP should change permission settings after rolling to the new year in order to remove permissions from the Coop.
[[File:Upload permissions page.png|none|thumb|1302x1302px]]

'''Districts where coops manage data:'''

On the Permission Data entry page, the Authorized Entity RCDT should be the RCDT code for the Coop. If the Coop will manage all data, select all the checkboxes.
[[File:Coop manages data.png|none|thumb|1862x1862px]]

'''For districts in a coop where coop manages student data, but district manages their own personnel data:'''

On the Permission Data entry page, give permissions for Student Approvals and Claims and remove permissions for Personnel Approvals and Claims.
[[File:Coop manages student only.png|none|thumb|1262x1262px]]

'''Districts where coops do not manage data:'''

On the Permission Data entry page, the Authorized Entity RCDT should be the RCDT code for the Coop. Clear all the checkboxes to remove permissions to manage the data. The coop will be able to see approvals and claims but will not have permission to edit.
[[File:Coop who manages no data.png|none|thumb|1501x1501px]]

'''Coop Access:'''

As a coop user, you can view permissions granted by member districts, but permissions may not be changed.
[[File:Coop view for permissions.png|none|thumb|960x960px]]

File:Coop who manages no data.png

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File:Coop manages student only.png

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File:Coop manages data.png

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Upload Permission Instructions

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Kspees:

'''Coop Permissions:'''

By default, permissions are set to give coops authorization to manage and roll data. Permissions will roll forward from year to year, but should be reviewed by the district each year. The following permissions may be given by the district to the authorized coop.

· Student Approvals (enter, edit and rollover the data)

· Student Claims (edit data)

· Personnel Approvals (enter, edit and rollover the data)

· Personnel Claims (edit data)

· Authorize Upload (left over from IWAS authorization, not used by ISTAR)

By giving permissions to the coop to manage data, you are giving them permission to enter, edit and rollover the data. District users will still be able to edit data for their district, but will NOT be able to rollover data.

By restricting permissions to the coop to manage data, you are giving coop users permission to view data, but not to enter, edit or rollover the data. If the coop is restricted, then District Administrator will be responsible to enter, add and rollover data.

Permissions may be changed by the District Administrator as needed. Press the Edit button in order to enable fields and make changes. Press the Save button to save changes.

'''Accessing the Upload Permissions Page'''

To access the Permissions page, click the Utilities dropdown and select Upload Permissions.
[[File:Upload permissions.png|none|thumb]]

'''Stand-alone districts:'''

Most stand-alone districts will not need to enter permissions.

HOWEVER, districts who are withdrawing from a COOP should change permission settings after rolling to the new year in order to remove permissions from the Coop.
[[File:Upload permissions page.png|none|thumb|1302x1302px]]

'''Districts where coops manage data:'''

On the Permission Data entry page, the Authorized Entity RCDT should be the RCDT code for the Coop. If the Coop will manage all data, select all the checkboxes.
[[File:Upload Permissions 1.png|none|thumb|1125x1125px]]

'''For districts in a coop where coop manages student data, but district manages their own personnel data:'''

On the Permission Data entry page, give permissions for Student Approvals and Claims and remove permissions for Personnel Approvals and Claims.
[[File:Upload Permissions 2.png|none|thumb|1125x1125px]]

'''Districts where coops do not manage data:'''

On the Permission Data entry page, the Authorized Entity RCDT should be the RCDT code for the Coop. Clear all the checkboxes to remove permissions to manage the data. The coop will be able to see approvals and claims but will not have permission to edit.
[[File:Upload Permissions 3.png|none|thumb|1125x1125px]]

'''Coop Access:'''

As a coop user, you can view permissions granted by member districts, but permissions may not be changed.
[[File:Coop view for permissions.png|none|thumb|960x960px]]

File:Coop view for permissions.png

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File:Upload permissions page.png

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Upload Permission Instructions

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Kspees:

'''Coop Permissions:'''

By default, permissions are set to give coops authorization to manage and roll data. Permissions will roll forward from year to year, but should be reviewed by the district each year. The following permissions may be given by the district to the authorized coop.

· Student Approvals (enter, edit and rollover the data)

· Student Claims (edit data)

· Personnel Approvals (enter, edit and rollover the data)

· Personnel Claims (edit data)

· Authorize Upload (left over from IWAS authorization, not used by ISTAR)

By giving permissions to the coop to manage data, you are giving them permission to enter, edit and rollover the data. District users will still be able to edit data for their district, but will NOT be able to rollover data.

By restricting permissions to the coop to manage data, you are giving coop users permission to view data, but not to enter, edit or rollover the data. If the coop is restricted, then District Administrator will be responsible to enter, add and rollover data.

Permissions may be changed by the District Administrator as needed. Press the Edit button in order to enable fields and make changes. Press the Save button to save changes.

'''Accessing the Upload Permissions Page'''

To access the Permissions page, click the Utilities dropdown and select Upload Permissions.
[[File:Upload permissions.png|none|thumb]]

'''Stand-alone districts:'''

Most stand-alone districts will not need to enter permissions.

HOWEVER, districts who are withdrawing from a COOP should change permission settings after rolling to the new year in order to remove permissions from the Coop.

[[File:Upload Permissions.png|none|thumb|622x622px]]

'''Districts where coops manage data:'''

On the Permission Data entry page, the Authorized Entity RCDT should be the RCDT code for the Coop. If the Coop will manage all data, select all the checkboxes.
[[File:Upload Permissions 1.png|none|thumb|1125x1125px]]

'''For districts in a coop where coop manages student data, but district manages their own personnel data:'''

On the Permission Data entry page, give permissions for Student Approvals and Claims and remove permissions for Personnel Approvals and Claims.
[[File:Upload Permissions 2.png|none|thumb|1125x1125px]]

'''Districts where coops do not manage data:'''

On the Permission Data entry page, the Authorized Entity RCDT should be the RCDT code for the Coop. Clear all the checkboxes to remove permissions to manage the data. The coop will be able to see approvals and claims but will not have permission to edit.
[[File:Upload Permissions 3.png|none|thumb|1125x1125px]]

'''Coop Access:'''

As a coop user, you can view permissions granted by member districts, but permissions may not be changed.
[[File:Upload Permissions 4.png|none|thumb|1125x1125px]]