From: IMLER TIMOTHY L [mailto:TIMLER@isbe.net]
Sent: Thursday, June 29, 2017 8:30 AM
Subject: Reminder: Private Facility Code Conversion - July 6

Special Education Private Facility Code Conversion – July 6

As a reminder, please be advised that a conversion of the current 3 digit Private Facility Code (PFC) to a unique Entity Identification (Entity ID) is scheduled for July 6, 2017.  This conversion will cause the following systems to be unavailable for a period of time on that day:  I-Star, State of Illinois Consolidated Financial Report (CFR) and the Private Facility Search Engine.   The Entity ID is a unique identifier that expands the capacity for assigning numbers to special education operating agencies and private programs.   A conversion crosswalk of the old to new codes can be accessed at https://www.isbe.net/_layouts/Download.aspx?SourceUrl=/Documents/Facility_Code_Conversion_Crosswalk.xlsx  

After July 6, please ensure that the new Facility Code is utilized when completing information in the Consolidated Financial Report system, completing amendments to the Nonpublic Special Education Program Calendar, Non-Public Facility Placement Contract (Form ISBE 19-83), Application for Approval of Private Residential Placement Room and Board Reimbursement Form (ISBE 34-37), Room and Board Claim System, as well as I-Star pupil approvals.  Please note that providers will still include “T” or “R” with the facility Entity ID to designate tuition and residential information in the CFR Schedule 2, Schedule of Programs.

Tim Imler
Division Administrator
Funding and Disbursement Services
Illinois State Board of Education
Phone:  217-782-5256
Fax:  217-782-3910