Exiting 2017 Student Enrollments

Attention Administrators

You have 2017 Enrollments that still need to be exited. Failure to exit students will impact the district’s Illinois Report Card.

The deadline for exiting all students was July 31, 2017.

Use the SIS Student Enrollment reports (2017 – Active Enrollments Only) to verify that all students have been exited.

1.    Login to SIS via IWAS.

2.    Click on Reports in the menu on the left.

3.    Click to expand the Demographics and Enrollment category under Student.

a.    Click Summary (next to Enrollment) to see total number of students that have not been exited.

OR

b.    Click Detail (next to Enrollment) to see individual student names that have not been exited.

Mandatory:  Any and all required data must be completed before exiting students.

Mandatory data that may be required before exiting the students includes the following:

·         Birth To 3 Data

·         Caregiver Demographic Data

·         Early Childhood Outcomes Data

·         ELL Data

·         ELL Screener

·         Immigrant Data

·         Homeless Data Collection

·         Regional Safe School Program (RSSP)

·         Student Address

·         Secondary Student Course Assignment Data

Extended School Year (ESY)

Please do not exit students who will be attending ESY!

•       We recommend all students are exited immediately after their last day of school

•       The exit date should be the last FULL day the student was scheduled to receive educational services, regardless of whether the student was in attendance or absent that day

•       However, if you have students taking summer classes, please wait to exit those students until after they finish their classes

Non Public Parochial Students

Please be sure to exit all students with a valid Exit Type, even for those not attending non-public schools.

E.G. Student attending parochial school and receiving speech services, but will not be attending next year.

Use Exit Type = 04 (Transfer to private school), not Exit Type = 99 (Erroneous)

These instructions are especially critical for students receiving Special Education services.  Please coordinate exit information with special education staff as needed.

How to Exit using a batch file:

Requesting an Exit File:

1.    Login to SIS via IWAS.

2.    Click on Batch Files to expand section.

3.    Click on Request File.

4.    Click on the dropdown menu to select Exit Enrollment.

5.    Click on Request File.

The request will be processed and a file will be sent to the Download File link in SIS.  Once the Exit File has been downloaded, the data will need to be inserted into an Exit Enrollment template before adding the exit criteria.

If a batch template is needed, the Exit Enrollment template can be downloaded from: https://www.isbe.net/Pages/Excel-Templates-for-student-data-input-into-SIS.aspx.

Click on Exit Enrollment to access the user templates.  Tips for Completing the Exit Enrollment template and Steps for Uploading the Exit Enrollment template are also located at this website.

For further assistance, contact the ISBE Help Desk at 217-558-3600, Option 3 and ask for SIS Support.