From: IMLER TIMOTHY L [mailto:TIMLER@isbe.net]
Sent: Friday, June 2, 2017 12:11 PM
To: 'speddir@list.isbe.net' <speddir@list.isbe.net>
Subject: 2016-17 Sp Ed Personnel Claim Instructions and Information

Please click on the following links to access important information regarding the 2016-17 Special Education Personnel Reimbursement claim and Home/Hospital Instruction

2016-17 Special Education Personnel Claim Instructions https://www.isbe.net/Documents/sped_personnel_fiscalpro.pdf

Personnel Claim Changes Include:

Page 2 – Submission of Claim Data and Timeline Due Dates

Page 12 – Data Correction

Page 16 – Additional Errors to Correct

2016-17 Special Education Personnel Data Transmission Memo https://www.isbe.net/Documents/sped_personnel_datatrans.pdf

Special Education Personnel Employed in Excess of 1.0 FTE Memo https://www.isbe.net/Documents/sped_excess_FTE.pdf

Please be advised that in consultation with staff in Special Education, Home/Hospital Instruction and Reimbursement Frequently Asked Questions Guidance has been updated and posted at https://www.isbe.net/Documents/home_hospital_qa.pdf

Home Hospital Guidance Changes include:

Question 2 – ISBE provides a recommended Home Hospital certification form; however, if a different form is provided by the district or hospital, it must include all the required elements for reimbursement.

Question 3 – Instruction may be provided by FaceTime, Skype, Go-To Meeting or other types of electronic media communication either audio or video.  If utilized, this method must be accompanied by no less than two hours per week or direct instructions service, unless the medical statement directs that the student is in medically-required isolation.

Question 12 – Home Hospital may not be claimed for students in any residential treatment program and not just those designed to treat alcohol or drug dependency.

New Question 28 - May a medical statement that extends beyond the current school year be accepted? No, a medical statement serves for the current school year only.

New Question 29 - If the student is excluded from school during an outbreak of a disease based on the fact that the student lacks the required immunization for that disease, is the district required to provide homebound instruction?

If the reason for the inability of the student to attend school during an outbreak of a vaccine preventable disease is related to a medical condition and the medical statement is written and submitted, the services are eligible for reimbursement.  If the reason is related to a non-medical condition (i.e., religious objection), the services may be provided but are not reimbursable.

Home/Hospital Instruction – Recommended Forms

Medical Certification for Home/Hospital Instruction ISBE Form 34-58 https://www.isbe.net/Documents/34-58-home-hospital-inst.pdf

Home/Hospital Worksheet for Sp Ed Personnel Reimbursement https://www.isbe.net/Documents/50-50_home_hospital_worksheet.pdf

Special Education Personnel Reimbursement Questions can be directed to Beth Adams eadams@isbe.net

Special Education Personnel Approval Questions can be directed to Larry Wilson lwilson@isbe..net

All staff members can be reached via phone in the Division of Funding and Disbursement Services at 217-782-5256.

Tim Imler

Division Administrator

Funding and Disbursement Services

Illinois State Board of Education

Phone:  217-782-5256

Fax:  217-782-3910